Job Information

CUNY Associate Director (Administrative Manager) - Structural Biology Initiative in New York, New York

Job Title: Associate Director (Administrative Manager) - Structural Biology Initiative

Job ID: 22627

Location: Graduate Center

Regular/Temporary: Regular


The Advanced Science Research Center at The Graduate Center, CUNY (CUNY ASRC) is a world-leading center of scientific excellence that elevates STEM inquiry and education at CUNY and beyond. The CUNY ASRC’s research initiatives span five distinctive, but broadly interconnected disciplines: nanoscience, photonics, neuroscience, structural biology, and environmental sciences. The center promotes a collaborative, interdisciplinary research culture where renowned and emerging scientists advance their discoveries, while working side-by-side with undergraduate and graduate students and potdoctoral fellows in the ASRC’s state-of-the-art labs and core facilities, sharing equipment that is among the most advanced available. The ASRC also invites and collaborates with researchers from all CUNY campuses to take advantage of its facilities and resources to advance interdisciplinary scientific research across the University. Importantly, the CUNY ASRC also engages in K-16+ STEM education, including pipeline programs, workforce development, and outreach to the public to promote science literacy, advance science-based policy, and advance STEM education in partnership with local public schools, community groups and CUNY colleges. To learn more about the CUNY ASRC, visit

The Structural Biology Initiative of the ASRC is looking for a motivated, proactive, and creative individual to serve as its Associate Director. Working in concert with the Initiative Director, the Associate Director will manage the day-to -day endeavors of the Initiative, including the design and execution of administrative operations, and establishing themselves as the focal point for various personnel matters within the unit. The Associate Director will collaborate on grant proposals; develop and maintain budgets; manage staff; ensure compliance with institutional rules; and act as a liaison to internal and external partners. The incumbent will also oversee communication efforts, especially assuming responsibility for the content on, and updates to, the Initiative’s website.

Duties include but are not limited to:

  • Performs major responsibilities under the Director's purview, such as monitoring and evaluating unit activities, financial/budget planning, and ad hoc projects as necessary.

  • In concert with the Director, ASRC faculty, and affiliated post-doctoral scholars, staff, and students, organizes annual reports, in terms of both content and financial accounting, to funding agencies.

  • Oversees day-to-day activities of the Administrative Coordinator in Structural Biology Initiative and conducts their performance evaluation.

  • Assists in logistical planning and execution of events, especially research seminars, workshops and conferences.

  • Organizes meetings of internal and external advisory boards, records interactions and distributes notes accordingly.

  • Assists with Human Resources support for Structural Biology faculty and staff, including team member recruitment and onboarding. Prepares job postings, schedules interviews, handles employment appointment requests, and approves timesheets.

  • Advises Structural Biology faculty, staff, and students regarding purchasing. Prepares and follows up on purchase orders, invoices, payments, and reimbursements.

  • Provides general troubleshooting in regard to administrative issues.

  • Works effectively, collaboratively, and cooperatively with diverse stakeholders, constituents, and clients at various levels.

  • Oversees complex, high-priority projects with responsibility for outcomes.

  • Organizes correspondence, accounts, contracts, and billing.


Bachelor's Degree and six years' relevant experience required.

A preferred candidate should have:

  • Master's Degree or higher in Business Administration, a scientific discipline related to the focus of the Initiative, or a related field from an accredited institution.

  • Knowledge of research-active academic entities.

  • General financial and/or office management experience.

  • Experience in strategic planning and developing new strategies to solve complex problems.

  • Proficiency using office software programs plus online general ledger and financial systems.

  • A background, or strong interest, in science.

  • Ability to multitask and prioritize in a deadline-oriented, fast-paced office environment.

  • Ability to strategize with necessary personnel to write grant proposals, coordinate the submission of proposals, and develop related budget and budget justifications.

  • Strong written/verbal communication, interpersonal, negotiation, and presentation skills.

  • Strong attention to details and excellent analytical, evaluative, and research skills.

  • Integrity and careful judgment.

  • Experience in multiple aspects of high-level research administrative operations, including planning and operations, supervising staff, and assisting Ph.D./undergraduate students.


Manages administrative and program activities of an academic or administrative unit.

  • Manages administrative aspects of department operations such as admissions, recruitment, scheduling, facilities management, and events.

  • Serves as Office Manager, supervising and training staff, managing financial operations and budgets, and coordinating technology, equipment, security, and building maintenance requirements.

  • Represents management in meetings and activities related to department administration.

  • Maintains archives, inventories, or collections of materials or records needed by the department.

  • Works with fund-raising, marketing, technology, and other personnel to provide information and participate in Campus or University-wide initiatives.

  • Collect information for, produce, and distribute department reports covering program, fiscal, and human resources issues

  • Independently carries out unit activities such as approvals, student interactions, and participation in campus- or university-wide committees and projects.

Job Title Name: Administrative Manager


Higher Education Associate




Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.


Click on "Apply Now" below which will bring you to the registration screen. If you are a new user, you must register to apply. If you already have a user ID, please use your existing ID to apply. Make sure to upload a cover letter, resume, and contact information for three (3) professional references (name, title, organization, phone number, and email). Your cover letter should clearly explain how your experience and credentials fulfill the duties and qualifications outlined. Please upload all documents in Word or PDF format.


Open until filled with review of applications to begin on September 7, 2021


CUNY Job Posting: Managerial/Professional


CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.