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CUNY College Assistant (2 Vacancies) in New York, New York

Job Title: College Assistant (2 Vacancies)

Job ID: 21797

Location: CUNY School of Public Health

Full/Part Time: Part-Time

Regular/Temporary: Regular

GENERAL DUTIES

  • Under supervision, performs miscellaneous clerical, administrative, research or other work related to the operation of a College or other unit where such work is required on a part-time basis or for a period of limited duration.

  • There is one Assignment Level for this position. All personnel perform related work. This specification describes typical assignments; related duties may be assigned as

needed.

  • Maximum tenure for any employee in this hourly position is 1040 hours per year.

  • Performs routine clerical work; may answer and attend to telephone calls; maintain records,

operate office machines (such as copier), sort and distribute mail, issue keys and identity cards,

act as messenger, and perform related tasks as required.

  • Types letters, memoranda, charts, and similar materials.

  • Acts as cashier.

  • Assists in statistical or research activities. May collect and compile data, code data for computer entry, perform data entry, and run computer reports.

  • Performs clerical library work, such as sorting and shelving books, performing data entry into library systems, or binding books and periodicals.

  • Assists in instructional programs, including tutoring and assisting students in areas such as reading and mathematics. May assist in speech and hearing therapy, provide musical accompaniment, and/or distribute and collect physical education equipment.

  • Enters and maintains departmental records such as inventory control records, rosters, directories, and schedules.

  • May operate computers, computer software, and other electronic equipment in performing assigned tasks.

CONTRACT TITLE

College Assistant

FLSA

Non-exempt

CAMPUS SPECIFIC INFORMATION

The Graduate School of Public Health and Health Policy (CUNY SPH) is dedicated to providing cutting edge graduate degree programs and to identifying, designing, implementing and evaluating public health initiatives that promote social justice. The mission of the school is to promote public health policies to improve the health of populations. CUNY SPH faculty members are recognized leaders in health policy, community health interventions, epidemiology and biostatistics, and public health informatics, among other areas. Faculty and students are actively engaged in promoting healthy cities in a healthy world. CUNY SPH is located in a new vertical campus in the heart of Harlem in New York City.

The College Assistant's will provide administrative and project support to the Health Policy and Management Department at the City University of New York's Graduate School of Public Health & Health Policy.

The positions will also provide a range of administrative support regarding daily operations to the PHICOR (Public Health Informatics Computational and Operations Research) team. Responsibilities include scheduling complex appointments and meetings, preparing meeting and travel materials, preparing correspondence, compiling data, special projects, and records maintenance.

The primary duties and responsibilities of the job include:

  1. Serve as assistant to the Dr. Bruce Lee, to include schedule maintenance, arranging and preparing for meetings, preparing and editing general correspondence.

  2. Scheduling appointments and meeting rooms.

  3. Making travel and accommodation arrangements and preparing expense and travel reports.

  4. Perform transactions including purchasing, invoice processing, travel reimbursements and online payments for the team.

  5. Develops and maintains information to generate various reports for the team.

  6. Creates tables, charts, graphs, and PowerPoint presentations as needed.

  7. Composes, edits, types and distributes various form letters and correspondence; creates and maintains necessary files.

  8. Performs other duties as assigned.

MINIMUM QUALIFICATIONS

  • Must demonstrate sufficient skills to perform the duties of the assigned tasks.

OTHER QUALIFICATIONS

The preferred candidate should have:

Bachelor’s degree and two years’ related experience required.

  • Excellent typing and accuracy skills.

  • Ability to operate a fax, copier, scanner, desktop computer, laptop computer, personal digital assistant, and a telephone required.

  • Must be proficient with personal computers.

  • Demonstrated knowledge of Windows, Microsoft Office Suite – Word, Excel and PowerPoint.

COMPENSATION

Commensurate with experience; up to $25.01/hour.

BENEFITS

CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.

HOW TO APPLY

If you are viewing this posting in CUNYfirst, please click on "Apply Now" on the bottom of the page and follow the instructions.

If you viewing this posting externally, please apply as follows:

• Go to www.cuny.edu and click on "Employment"

• Click "Search job listing"

• Click on "More options to search for CUNY jobs"

• Search by Job Opening ID (21797)

• Click on "Apply Now" and follow instructions

The uploaded resume and coverletter must be in .doc, .docx, .pdf, rtf, or text format.

CLOSING DATE

Open until filled.

JOB SEARCH CATEGORY

CUNY Job Posting: Support Staff

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

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