CUNY Jobs

College Assistant - Central Office Human Resources

Job ID

27535

Location

Central Office

Full/Part Time

Part-Time

Regular/Temporary

Regular

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GENERAL DUTIES

• Under supervision, performs miscellaneous clerical, administrative, research or other work related to the operation of a College or other unit where such work is required on a part-time basis or for a period of limited duration.

• There is one Assignment Level for this position. All personnel perform related work. This specification describes typical assignments; related duties may be assigned as

needed.

• Maximum tenure for any employee in this hourly position is 1040 hours per year.

• Performs routine clerical work; may answer and attend to telephone calls; maintain records,

operate office machines (such as copier), sort and distribute mail, issue keys and identity cards,

act as messenger, and perform related tasks as required.

• Types letters, memoranda, charts, and similar materials.

• Acts as cashier.

• Assists in statistical or research activities. May collect and compile data, code data for computer entry, perform data entry, and run computer reports.

• Performs clerical library work, such as sorting and shelving books, performing data entry into library systems, or binding books and periodicals.

• Assists in instructional programs, including tutoring and assisting students in areas such as reading and mathematics. May assist in speech and hearing therapy, provide musical accompaniment, and/or distribute and collect physical education equipment.

• Enters and maintains departmental records such as inventory control records, rosters, directories, and schedules.

• May operate computers, computer software, and other electronic equipment in performing assigned tasks.

CONTRACT TITLE

College Assistant

FLSA

Non-exempt

CAMPUS SPECIFIC INFORMATION

University Human Resources (UHR) at the City University of New York (CUNY) is responsible for developing the University’s human resources guidelines, standards, rules and regulations. It enforces federal, state, and local employment laws and University mandates, as well as ensures compliance with the Board of Trustees’ policies and procedures regarding employment including affirmative action and equal opportunity employment. UHR administers employee benefits and professional development programs for University staff and oversees the administration of Civil Service examinations. Central Human Resources Office (COHR) is an integral part of UHR by providing direct HR services to University Management employees working at various locations across New York City and Albany, NY.

The HR College Assistant performs entry level human resources duties pertaining to human resource operations and benefits administration. The College Assistant will also perform duties in all HR functions including personnel file maintenance, tracking various actions items and performing accurate data entry while delivering quality customer service for HR information and assistance to both internal and external constituencies. The ideal candidate will be a progressive team player engaged in the mission of UHR to service the CUNY community to the fullest extent.

Key responsibilities include, but are not limited to:

• Reviews, maintains, updates, and audits benefits for COHR staff and performs data entry.

• Processes employee changes in various HRIS, payroll, benefits statuses and serves as a liaison to the carriers and University officers.

• Assists with on-boarding and exit processes as they relate to benefits and payroll.

• Files, scans, and submits new hire paperwork as it relates to benefits enrollment and payroll information to meet mandated deadlines.

• Assists in creating personnel folders, filing, and archiving.

• Processes, tracks, and organizes tuition waiver requests, reappointment letters, and other HR documents.

• Schedules meetings; maintains unit calendar as needed.

• Assists with other initiatives, projects, and/or event planning.

• Performs other duties as assigned.

MINIMUM QUALIFICATIONS

• Must demonstrate sufficient skills to perform the duties of the assigned tasks.

OTHER QUALIFICATIONS

• Functional experience utilizing Excel and other standard Microsoft Office applications

• Detail-oriented and accurate with strong analytical, evaluative, and research skills

• Strong organizational and follow-through skills to prioritize work, manage multiple priorities and meet deadlines in a time-sensitive office

• Strong work ethic and character with high degree of personal integrity to work with the utmost discretion, maintain confidentiality and safeguard employee information; handling documents with sensitivity and discretion

• Professional poise, courteous demeanor, flexibility, and composure under pressure

• Customer focused with ability to interact and work cooperatively and collaboratively on a team to assist diverse internal and external constituencies

• Computer proficiency using administrative, financial, or academic programs, systems, and databases with interest in learning new software and procedures

COMPENSATION

The rate for this part-time position is $18 - $21 per hour.

BENEFITS

CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.

HOW TO APPLY

For full consideration, submit a cover letter and resume online via CUNY's web-based job system, addressing how your experience and credentials meet the responsibilities and qualifications outlined.

The direct link to the job opening from external sources is:

https://hrsa.cunyfirst.cuny.edu/psc/erecruit/EMPLOYEE/HRMSCG/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=27535&PostingSeq=1

Current CUNY employees must apply through CUNYfirst Employee Self Service using their login credentials. After you login, click the Careers tile on the Employee Self Service Menu page to view job openings

CLOSING DATE

December 4, 2023. Applications will be reviewed on a rolling basis.

JOB SEARCH CATEGORY

CUNY Job Posting: Support Staff

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.