Job Information

CUNY College Assistant - Office of Institutional Advancement in New York, New York

College Assistant - Office of Institutional Advancement

Job ID



John Jay College

Full/Part Time



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  • Under supervision, performs miscellaneous clerical, administrative, research or other work related to the operation of a College or other unit where such work is required on a part-time basis or for a period of limited duration.

  • There is one Assignment Level for this position. All personnel perform related work. This specification describes typical assignments; related duties may be assigned as


  • Maximum tenure for any employee in this hourly position is 1040 hours per year.

  • Performs routine clerical work; may answer and attend to telephone calls; maintain records,

operate office machines (such as copier), sort and distribute mail, issue keys and identity cards,

act as messenger, and perform related tasks as required.

  • Types letters, memoranda, charts, and similar materials.

  • Acts as cashier.

  • Assists in statistical or research activities. May collect and compile data, code data for computer entry, perform data entry, and run computer reports.

  • Performs clerical library work, such as sorting and shelving books, performing data entry into library systems, or binding books and periodicals.

  • Assists in instructional programs, including tutoring and assisting students in areas such as reading and mathematics. May assist in speech and hearing therapy, provide musical accompaniment, and/or distribute and collect physical education equipment.

  • Enters and maintains departmental records such as inventory control records, rosters, directories, and schedules.

  • May operate computers, computer software, and other electronic equipment in performing assigned tasks.


College Assistant





John Jay College of Criminal Justice is a senior college of the City University of New York (CUNY) led by President Karol V. Mason and an internationally recognized leader in educating for justice. John Jay is a federally designated Hispanic-serving institution, it is ranked third in the nation in Black student success, and it is a top ten institution for promoting student social mobility. John Jay is proud to serve a diverse and dynamic student body of 15,000 students that includes nearly fifty percent students who are first in their family to attend college as well as students who are immigrants, from low-income families, or from other historically underrepresented groups.

The College participates in the doctoral programs of the Graduate Center of the City University of New York and offers bachelor’s and master’s degrees in traditional criminal justice-related fields of study as well as in a robust portfolio of liberal arts and sciences programs that highlight themes of justice across the arts, sciences, humanities, and social sciences. John Jay College seeks staff and faculty members who thrive in multicultural academic environments and are committed to access and excellence in higher education.


This is a part time position. Reporting to the Confidential Executive Associate to the Vice President of Institutional Advancement the incumbent will be responsible for the following:

  • Provide high-level administrative and receptionist support

  • Manage office operations; oversee ordering processes and track supply inventory;

  • Assist with administering check request processing and expenses reconciliation; support processing gifts to the John Jay College Foundation, Inc.

  • Draft board meeting materials, board committee materials and other documentation related to the board

  • Assist with event preparation and implementation as needed

  • Assist with stewardship efforts in the acknowledgement process and donor relations; and perform other duties as assigned.


  • Must demonstrate sufficient skills to perform the duties of the assigned tasks.


Preferred Qualifications

  • Strong written and oral communications skills;

  • Self-motivated with high follow-up and responsiveness;

  • Strong organizational and time management skills with a proven ability to set priorities, complete projects, and meet multiple deadlines within a high degree of autonomy;

  • Excellent interpersonal skills with proven ability to partner with colleagues, staff, administrators, and members within the professional community to advance goals;

Ability to maintain a high level of professionalism in all circumstances.


This is a part-time position of up to 20 hours per week, scheduling of the days can be worked out.

Hourly rate is $20 per hour commensurate with experience. Appointment is on a per semester basis and subject to budgetary and renewal approval.


CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.


If you are viewing the job posting on John Jay College website or in CUNYfirst, please select the "Apply Now" button. If you are viewing the job posting on any other website, please follow the instructions below:

-Go to and click on "Employment".

-Click "Search job listing".

-Click on "More options to search for CUNY jobs".

-Search by Job Opening ID number 26905.

-Click on the "Apply Now" and follow the instructions

Once you have registered or logged in with your user name and password, upload your cover letter, resume, and the names and contact information of three professional references as one document.


Preview of the resumes will begin on June 9, 2023.

Posting will be opened until filled.


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CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.