Job Information

CUNY College Assistant - Office of Scholarships and Grants - Macaulay Honors College in New York, New York

Job Title: College Assistant - Office of Scholarships and Grants - Macaulay Honors College

Job ID: 23242

Location: Graduate Center

Regular/Temporary: Regular


  • Under supervision, performs miscellaneous clerical, administrative, research or other work related to the operation of a College or other unit where such work is required on a part-time basis or for a period of limited duration.

  • There is one Assignment Level for this position. All personnel perform related work. This specification describes typical assignments; related duties may be assigned as


  • Maximum tenure for any employee in this hourly position is 1040 hours per year.

  • Performs routine clerical work; may answer and attend to telephone calls; maintain records,

operate office machines (such as copier), sort and distribute mail, issue keys and identity cards,

act as messenger, and perform related tasks as required.

  • Types letters, memoranda, charts, and similar materials.

  • Acts as cashier.

  • Assists in statistical or research activities. May collect and compile data, code data for computer entry, perform data entry, and run computer reports.

  • Performs clerical library work, such as sorting and shelving books, performing data entry into library systems, or binding books and periodicals.

  • Assists in instructional programs, including tutoring and assisting students in areas such as reading and mathematics. May assist in speech and hearing therapy, provide musical accompaniment, and/or distribute and collect physical education equipment.

  • Enters and maintains departmental records such as inventory control records, rosters, directories, and schedules.

  • May operate computers, computer software, and other electronic equipment in performing assigned tasks.


College Assistant




Inaugurated in the fall of 2001, Macaulay Honors College is dedicated to providing outstanding educational opportunities for academically gifted students from the five boroughs of New York City and beyond. The Macaulay Honors College program includes generous financial support for each student, including a full-tuition merit scholarship and an Opportunities Fund grant. In addition, the Honors College offers unique interdisciplinary seminars focusing on New York City, training in instructional technology, dedicated mentors and advisors, prominent visiting professors, internships, study abroad experiences, and a Cultural Passport that provides entry to the vast cultural resources of New York City. Macaulay operates in partnership with eight CUNY campuses: Baruch, Brooklyn, City, Hunter, John Jay, Lehman, Queens, and Staten Island; graduates are awarded a degree jointly conferred by Macaulay and their home campus. Currently, Macaulay Honors College has approximately 2,032 University Scholars enrolled on the eight campuses.

The College Assistant’s duties will be assigned by the Associate Director of Scholarships and Grants for a variety of specific activities including, but not limited to the following:

  • Assist with the study abroad, scholarships, service and financial aid programs;

  • Draft and edit materials for Macaulay Honors College website;

  • Responding to phone and email inquiries;

  • Use Access, Excel, and other software to create and manage databases and reports and code scholarship applicants;

  • Primary coordination of the Cultural Passport program, including managing relationships with external partners, plan group visits to arts and cultural venues, distribution of ID cards, and maintaining the passport website;

  • Process scholarship applications;

  • Assist with departmental assessment;

  • Assist with the managing social media content;

  • Assist the Associate Director of Scholarships and Grants;

  • Assist with co-curricular programming;

  • Disseminate college information, policies and procedures;

  • Other duties as assigned.

The position will entail the handling of confidential financial and academic information and will also require an individual with demonstrated tact and maturity.

This part-time position is for 20 hours per week.


  • Must demonstrate sufficient skills to perform the duties of the assigned tasks.


A preferred candidate should have:

  • Bachelor’s degree.

  • Excellent organizational, administrative, and computer skills.

  • Knowledge of the entire MS Office Suite.

  • Ability to pay keen attention to details and handle multiple projects at once.

  • Experience working with students and a strong customer-service orientation.




CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.


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December 7, 2021


CUNY Job Posting: Support Staff


CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.