Job Information

CUNY College Assistant - PhD Program in History in New York, New York

Job Title: College Assistant - PhD Program in History

Job ID: 22951

Location: Graduate Center

Regular/Temporary: Regular


  • Under supervision, performs miscellaneous clerical, administrative, research or other work related to the operation of a College or other unit where such work is required on a part-time basis or for a period of limited duration.

  • There is one Assignment Level for this position. All personnel perform related work. This specification describes typical assignments; related duties may be assigned as


  • Maximum tenure for any employee in this hourly position is 1040 hours per year.

  • Performs routine clerical work; may answer and attend to telephone calls; maintain records,

operate office machines (such as copier), sort and distribute mail, issue keys and identity cards,

act as messenger, and perform related tasks as required.

  • Types letters, memoranda, charts, and similar materials.

  • Acts as cashier.

  • Assists in statistical or research activities. May collect and compile data, code data for computer entry, perform data entry, and run computer reports.

  • Performs clerical library work, such as sorting and shelving books, performing data entry into library systems, or binding books and periodicals.

  • Assists in instructional programs, including tutoring and assisting students in areas such as reading and mathematics. May assist in speech and hearing therapy, provide musical accompaniment, and/or distribute and collect physical education equipment.

  • Enters and maintains departmental records such as inventory control records, rosters, directories, and schedules.

  • May operate computers, computer software, and other electronic equipment in performing assigned tasks.


College Assistant




The College Assistant for the Ph.D. Program in History will provide administrative support to the Assistant Program Officer (APO) and the Executive Officer (EO) of the Program. Under the APO’s supervision, the College Assistant’s duties will consist of, but not be limited to, the following:

-Assisting in the improvement of alumni outreach and relations

-Assisting in the improvement of existing format of Program’s GC website

-Processing documents for reimbursement/payment, tracking budget and acting as liaison with Business Office to coordinate all purchasing and payments

-Performing standard office work including filing, answering phones and ordering supplies

-Handling AV, catering, and facilities requests, other special event help

-Scanning documents and posting messages to the GC History sites

-Maintaining address information for all students and faculty members within the History program

-Other duties and special projects as assigned by the APO, EO or DEO.

The College Assistant will work 20 hours per week.


  • Must demonstrate sufficient skills to perform the duties of the assigned tasks.


-Bachelor’s and/or Master’s Degree preferred

-Accounting, finance or bookkeeping related experience and/or education

-One year of office/administrative experience

-Excellent computer skills, including a high degree of proficiency in Excel, Outlook, Adobe Pro.

-Ability to work independently and carry out a variety of tasks with above average problem-solving capabilities




CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.


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CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.