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CUNY Confidential Executive Assistant (Multiple Positions) in New York, New York

Job Title: Confidential Executive Assistant (Multiple Positions)

Job ID: 21211

Location: Central Office

Full/Part Time: Full-Time

Regular/Temporary: Regular

POSITION DETAILS

Central Office is seeking to create a pool of skilled, proactive and entrepreneurial professionals to serve as Confidential Executive Assistants to various University Executives. The Confidential Executive Assistants will perform specialized administrative and analytical duties supporting office operations, policy and program research, evaluation for the effective development, administration and improvement of sensitive operational practices and systems.

In addition to the CUNY Title Overview, other key duties include, but will not be limited to the

following:

  • Assists with managing the daily operations of the office to enhance organizational effectiveness and ensure confidentiality in all activities.

  • Manages the daily schedule and complex calendar, and coordinates dates and all logistical arrangements for meetings, events, and travel.

  • Analyzes operational and fiscal activities and prepares executive reports, presentations, and briefs.

  • Drafts executive communications, briefing materials and responses.

  • Manages the collection, retention, and distribution of confidential and time-sensitive information and documents.

  • Updates stakeholder mailing/distribution lists and other information required for regular office correspondence.

  • Manages office expenditures, fiscal and procurement transactions, audits and reconciliations.

  • Assists with planning and implementing various strategic initiatives, programs, projects, meetings and events.

  • Serves as an internal and external resource on policy and procedural matters to various constituents; receives inquiries and resolves them, or refers them to appropriate staff, using discretion and sound judgment.

QUALIFICATIONS

Minimum

Bachelor's degree and four years' related experience required

Preferred

  • Four years’ experience supporting a senior level executive performing administrative, operational, and financial management work.

  • Experience with short- and long-range administrative and academic planning, event and program management.

  • Strong work ethic and integrity, with a high level of professional discretion and confidentiality.

  • Detail oriented and accurate with strong quantitative, analytical, research, evaluation, and writing skills.

  • Enthusiastic, flexible, and customer-focused with strong interpersonal communication skills to work effectively with diverse members of the university community and external constituents.

  • Strong organizational and follow-through skills to develop and execute work plans, prioritize work, manage multiple assignments and meet deadlines.

  • Proficiency using standard office software programs, and the capability to learn new job related programs.

CUNY TITLE OVERVIEW

Supports a Campus or University Executive as a confidential assistant, organizing and supervising unit activities.

  • Creates appointment and meeting schedules, arranges meetings, and prepares for a variety of special events; maintains an ongoing calendar of reports, deadlines, and key dates and incorporates these into a schedule

  • Coordinates Executive communications, including those requiring a high degree of sensitivity; responds to public inquiries as well as requests from within the Campus/University community

  • Organizes, creates, and distributes key, complex management reports with a high degree of accuracy

  • Organizes, manages, and tracks written and email correspondence, maintaining logs and records of follow-up activities

  • Procures required internal and external resources and services and manages their utilization

  • May supervise office staff, performing basic Human Resources functions such as recruiting and interviewing

  • Participates in special projects and efforts to improve unit effectiveness

  • Performs related duties as assigned.

This position is excluded from union representation.

CUNY TITLE

Higher Education Assistant

FLSA

Non-exempt

COMPENSATION AND BENEFITS

Salary is commensurate with qualifications, education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

For full consideration, submit a focused cover letter and resume addressing how your experience and credentials fulfill the responsibilities and qualifications outlined.

You can view and apply for this job at:

https://home.cunyfirst.cuny.edu/psp/cnyepprd/GUEST/HRMS/c/HRSHRAM.HRSCE.GBL?Page=HRSCEJOB_DTL&Action=A&JobOpeningId=21211&SiteId=1&PostingSeq=1

CLOSING DATE

Open until filled

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

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