CUNY Confidential Executive Associate - Extended* in New York, New York


ABOUT JOHN JAY COLLEGE John Jay College of Criminal Justice is a senior college of the City University of New York (CUNY) located steps from Lincoln Center at the cultural heart of New York City under the leadership of a new president, Karol V. Mason. John Jay is an internationally recognized leader in educating for justice and committed to the advancement of justice and just societies around the world. A Hispanic-serving institution that has been ranked third in the nation in black student success and a top ten institution for promoting student social mobility, John Jay is proud to serve a diverse and dynamic student body that includes nearly fifty percent students who are first in their family to attend college as well as students who are immigrants, from low-income families, or from other historically underrepresented groups.

Founded in 1964, John Jay College is known for preparing its 15,000 students to serve the public interest as ethical leaders and engaged citizens. A public liberal arts institution offering bachelor’s and master’s degrees and participating in the doctoral programs of the Graduate Center of the City University of New York, the College offers traditional criminal justice-related programs and a growing portfolio of liberal arts and sciences programs that highlight themes of justice across the arts, sciences, humanities, and social sciences. Students can choose from 31 majors, 13 master's degree programs, and two doctoral programs.

In 2011, the college opened a new 600,000 square foot building with a black-box theater, state-of-the-art lab space, a moot court, and a variety of virtual learning settings. Over the past 12 years, the college has experienced unprecedented faculty hiring and expansion of its curricular offerings. John Jay College is committed to diversity and inclusion and seeks colleagues who thrive in multicultural academic environments.

POSITION OVERVIEW Reporting to the Vice President of Institutional Advancement, this excluded position will:

  • Serve as the confidential executive associate to the VP of Institutional Advancement, essentially as the “right hand." Provide executive level support to the Vice President's Office.

  • Prepare agendas for Cabinet's meeting, Executive Council's meeting, and division meeting. Ensure the VP is prepared for all meetings and activities related to her functions, managing communications between the VP and internal and external constituents, to ensure efficiency and clarity.

  • Prepare timely and accurate internal and external communications, correspondence, and reports.

  • Develop responses to internal and external inquiries; make appropriate referrals and ensure timely follow up.

  • Serve as the ambassador for the VP for Institutional Advancement for all constituents, including donors, faculty, board members, and administration.

  • Manage the board relationship, coordinating material for board meetings, and communications with board members regarding all activities. Work in concert with the VP of Institutional Advancement and the Executive Director of the Board.

  • Work with the College President on varied initiatives as it relates to the board development projects and donor meetings.

  • Compile the board books and take and distribute the minutes of all meetings. Prepare talking points and PowerPoint presentations as needed. Arrange Board events working with appropriate staff, internally and externally.

  • Manage relationship with the Executive’s unit in Campus or University-wide activities, including committee, special initiatives and implementation of new processes or technology.

  • Supervise and coordinate special events sponsored by the Vice President's Office, in consultation with the staff.

  • Prioritize, supervise, and coordinate the operations of the Vice President's Office, ensuring a highly professional and operationally efficient office environment.


Bachelor's degree and six years' related experience required.


Supports a Campus or University Executive as a confidential assistant in a variety of activities and initiatives as a key team member.

  • Organizes and manages projects involving different areas of the Campus or University community, with responsibility for project outcomes

  • Represents the Executive's unit in Campus or University-wide activities, including committees, special initiatives, and implementation of new processes or technology

  • Independently carries out a portfolio of responsibilities under the Executive's purview, such as approvals, student interactions, and monitoring of key activities

  • Manages communications within and outside the unit related to areas of responsibility

  • May serve as Manager of a large Executive Office

  • Performs related duties as assigned.

This position is excluded from union representation.


Higher Education Associate




Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.


If you are viewing the job posting on John Jay College website or in CUNYfirst, please select the "Apply Now" button. If you are viewing the job posting on any other website, please follow the instructions below:

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Once you have registered or logged in with your user name and password, upload your cover letter, resume, and the names and contact information of three professional references as one document.


Review of resumes to begin April 3, 2018. *Position extended. New closing date May 1, 2018.


CUNY Job Posting: Managerial/Professional


CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job Title: Confidential Executive Associate - Extended*

Job ID: 18547

Location: John Jay College

Full/Part Time: Full-Time

Regular/Temporary: Regular