Job Information
CUNY Confidential Executive Coordinator (aHEO) - Office of the President in New York, New York
Confidential Executive Coordinator (aHEO) - Office of the President
Job ID
26897
Location
Guttman Community College
Full/Part Time
Full-Time
Regular/Temporary
Regular
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POSITION DETAILS
Guttman Community College is seeking a Confidential Executive Coordinator to support the Office of the President. Reporting to the Executive Chief of Staff, the Confidential Executive Coordinator is responsible for helping the President function effectively in the leadership of the College. The Coordinator will provide overall administrative support to the President and will be responsible for the President's schedule, general correspondence, and communications with the Office of the President, as well as the smooth functioning of the Office itself. As a representative of the President, the Executive Coordinator must demonstrate the ability to work well with the many constituents represented by the college community, the University, and the public and promote a welcoming and productive environment within the Office of the President and the College at large. In carrying out these activities, the Executive Coordinator must act in a highly professional and confidential manner, and function well in a fast-paced environment. As a confidential position, this position is excluded from the bargaining unit.
Responsibilities include, but are not limited to the following:
Coordinates the President's complex calendar to ensure that all commitments, responsibilities, and deadlines are met, and that allocated resources are consistent with priorities.
Assists the President with record keeping, distributing information, and other departmental functions.
Prepares materials for meetings including but not limited to meetings for the Presidents Strategy and Implementation Team (PSIT), Guttman Leadership Team (GLT), meeting agendas; coordinates special arrangements as needed.
Coordinates the communication in the Office of the President through managing the flow of emails, letters, correspondence, and phone calls, ensuring the timely response thereto.
Prepares letters, memos and other procedural documents as needed.
Responds to requests from faculty, staff, students, and other stakeholders to meet with the President in a timely and professional manner.
Conducts research if needed.
Makes travel arrangements and prepares detailed travel itineraries.
Prepares and submits all reimbursements for the Office of the President.
Supports and implements special events hosted by the Office of the President.
About Guttman Community College:
The Stella and Charles Guttman Community College is a beacon of innovation and knowledge creation in higher education, a two-year college where evidence-based high-impact practices in curriculum design and delivery permeate the educational model and have yielded graduation rates that are the highest in CUNY’s community college sector and above the national average. Located in midtown Manhattan, Guttman draws a culturally diverse student body from across New York City and is a federally designated Hispanic Serving Institution.
The College is committed to using a range of innovative approaches to achieve its goals and to improve student persistence, retention, completion, and transfer. The centerpiece of Guttman’s educational model is an integrated first-year core curriculum, where students examine current world issues and use New York City as a living text and laboratory. Thus, connecting information and concepts across multiple disciplines, contexts, and perspectives. This immersive approach equips Guttman students with the foundation of knowledge and skills essential to their intellectual, social, civic, and professional endeavors in and beyond the classroom. The College admitted its first cohort of 300 students in August 2012 and has established an enrollment target of approximately 5,000 students in the coming years. Before applying, candidates are strongly encouraged to visit the Stella and Charles Guttman Community College website ( www.guttman.cuny.edu ) to learn more about the institution.
Note:
- Until further notice, this is a hybrid position, eligible to work remotely and work in the office.
QUALIFICATIONS
Bachelor's degree required.
Preferred Qualifications:
Ability to prioritize tasks, manage multiple assignments, and meet strict deadlines in a fast-paced office
Excellent interpersonal and written/verbal communication skills
Tech savvy, with proficiency using Microsoft Word, Excel, Outlook and PowerPoint; proficient in online communication tools such as Zoom and Microsoft Teams.
Ability to handle high-level information with extreme sensitivity and confidentiality
Understanding of and ability to support the mission of Guttman Community College in all activities
Ability to work with respect and sensitivity to an academically, culturally, and linguistically diverse student body
Ability to work with multiple areas across the college in an effective and professional manner.
CUNY TITLE OVERVIEW
Provides administrative support as a confidential assistant to a Campus or University Executive.
Coordinates office operations such as meetings, communications, events, and reports
Maintains extensive files and records for the unit
Maintains accurate calendars, schedules, and key dates
Collects data for, prepares, and distributes reports and presentations using appropriate technology; runs basic system queries and reports
Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s), manuals, and other materials
Provides clear communications on the Executive's behalf both within and outside the unit
Performs related duties as assigned.
This position is excluded from union representation.
CUNY TITLE
Assistant to HEO
FLSA
Non-exempt
COMPENSATION AND BENEFITS
$57,517 - $65,946 Salary commensurate with education and experience.
CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.
IMPORTANT NOTICE: Health Plan Coverage for Employees Hired on or after October 1, 2022 City of New York employees and employees of Participating Employers and their eligible dependents hired on or after October 1, 2022 will only be eligible to enroll in the EmblemHealth HIP HMO Preferred Plan and must remain in the HIP HMO Preferred Plan for the first year (365 days) of employment.
After 365 days of employment, the employee will have the option of either remaining in the HIP HMO Preferred Plan or selecting a different health plan within 30 days before the end of the 365th day period.
If a new health plan is selected, the new plan will be effective on the 366th day.
Only after the 365th day can the employee participate in any Annual Fall Transfer Period. An employee who needs to request an exemption from the required enrollment in the HIP HMO Preferred Plan can do so by submitting a HIP HMO Opt-Out Request Form to EmblemHealth. An employee, or eligible dependent, must meet certain criteria and the request must be approved by EmblemHealth before the exemption is granted. The HIP HMO Opt-Out Request Form and HIP service area are available on the EmblemHealth website.
HOW TO APPLY
Before applying, candidates are asked to visit the Stella and Charles Guttman Community College “Why Work at Guttman – Model Guttman Employee” website (https://guttman.cuny.edu/faculty-staff/human-resources/prospective-employees/why-work-at-guttman/) to learn about the many attributes of the model employee for Guttman.
Visit www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID (26897) or Title (Confidential Executive Coordinator (aHEO) - Office of the President). Select "Apply Now" and provide the requested information.
In order to be considered for the position, candidates must upload as one document, by the closing date:
A cover letter that highlights your education and experience and what would make you a Model Guttman Employee
Resume/CV
Contact information for 3 professional references.
Incomplete applications will not be considered.
CLOSING DATE
June 15, 2023
JOB SEARCH CATEGORY
CUNY Job Posting: Managerial/Professional
EQUAL EMPLOYMENT OPPORTUNITY
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.