CUNY Deputy Director of Procurement (Finance Manager) - Advanced Science Research Center in New York, New York

POSITION DETAILS

The Graduate Center, CUNY is the focal point for advanced teaching and research at The City University of New York (CUNY), the nation's largest urban public university. With over 35 doctoral and master’s programs of the highest caliber, the Graduate Center fosters pioneering research and scholarship in the arts and sciences and prepares students for careers in universities and the private, nonprofit, and government sectors. The Graduate Center’s commitment to research and scholarship for the public good is exemplified by its more than 30 centers, institutes, and initiatives, including its Advanced Science Research Center (ASRC), a 200,000 square-foot facility in upper Manhattan, designed to promote collaboration among scientists in five areas of global research and innovation: nanoscience, photonics, structural biology, neuroscience, and environmental sciences.

The Graduate Center (GC) benefits from highly ambitious and diverse students and alumni—who in turn teach hundreds of thousands of undergraduates every year. Through its public programs, the Graduate Center enhances New York City’s intellectual and cultural life. ASRC seeks a Deputy Director of Procurement who will oversee the purchasing functions and operations of ASRC at The Graduate Center while working in accordance with standard procedures and legal requirements. This position reports to the ASRC Director of Budget and Finance.

Duties include but are not limited to:

  • Works with the Director to develop operational business practices and policies; assists with setting departmental strategic goals; evaluates office operations and recommends and implements improvement.

  • Manages, directs, and supervises purchasing staff to assure proper generation and processing of purchase orders for goods and services in accordance with all applicable NY State and CUNY purchasing policies, guidelines, and regulations. This includes creating and implementing contracts for goods and services utilizing the CUNY contract and procurement processes, drafting IFB’s (Invitation for Bid) and RFP’s (Request for Proposal), preparing specifications, conducting bid processes, negotiating and selecting vendors.

  • Coordinates and promotes productive administrative processes and relationships with CUNY staff.

  • Oversees and approves purchase orders; checks descriptions, budget category, and specifications to determine accuracy and adequacy and consults with departments to adjust possible discrepancies.

  • Manages the Board Resolution process for applicants’ contracts and purchases in excess of mandated amounts. This includes drafting all resolutions, meeting CUNY calendar deadlines and interfacing with CUNY liaisons in the University Accounting Office and Legal Affairs/Contract Division in all phases of the resolution process.

  • Reviews bids and quotations to determine most reasonable price in relation to market conditions and responsibility of bidders and makes recommendations based on these determinations.

  • Serves as a liaison with CUNY Legal for bids, software license reviews, and all legal matters requiring review and guidance.

  • Serves as a liaison with the NY State Attorney General’s Office and the NY State Comptroller’s Office to process contracts and provide guidance.

  • Works with departments to develop specifications, conduct pre-proposal/pre-bid conferences and site visits, bid openings, and award processes.

  • Trains staff and department users on purchasing systems.

  • Advises departments on current procurement policies, procedures, rules, and regulations.

  • Performs other duties as assigned.

QUALIFICATIONS

Bachelor's Degree and six years' related experience required.

A preferred candidate should have:

  • Extensive experience in procurement.

  • Excellent written and verbal communication skills.

  • Knowledge of CUNY and NY State Purchasing regulations.

  • Ability to manage multiple projects while paying attention to detail.

  • Knowledge of computerized systems such as CUNYfirst and State Financial System.

  • Proficiency in Microsoft Office software (Word, Excel, Access, PowerPoint).

CUNY TITLE OVERVIEW

Manages the financial activities of a College or major program.

  • Advises management regarding funding appropriateness and proposes fiscal solutions to resolve academic and/or administrative issues

  • Develops and recommends policies and controls to assure the responsible use of resources

  • Supports strategic planning processes; assesses outcomes and makes recommendations regarding resource allocations

  • Prepares and manages production of statistical/analytical reports pertinent to financial and operational activities

  • Assists in developing budgeting policies and procedures, and interprets University-wide policy

  • Liaisons with auditors and other internal and external agencies as necessary

  • May negotiate contracts

  • May hire, supervise and train finance and/or clerical staff and manage related administrative functions

  • Performs related duties as assigned.

Job Title Name: Finance Manager

CUNY TITLE

Higher Education Associate

FLSA

Exempt

COMPENSATION AND BENEFITS

$75,110 - $84,678. Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

Click on "Apply Now" below which will bring you to the registration screen. If you are a new user, you must register to apply. If you already have a user ID, please use your existing ID to apply. Make sure to upload a cover letter, resume, and contact information for three (3) professional references (name, title, and organization) by the closing date. Please upload all documents in Word or PDF format.

CLOSING DATE

October 30, 2018

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job Title: Deputy Director of Procurement (Finance Manager) - Advanced Science Research Center

Job ID: 19535

Location: Graduate Center

Regular/Temporary: Regular