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CUNY Facilities Property Coordinator in New York, New York

Facilities Property Coordinator

Job ID



School of Professional Studies

Full/Part Time




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As New York's leading online school since 2006, the CUNY School of Professional Studies (CUNY SPS) offers the most online bachelor's and master's degree options at the City University of New York, and serves as the University's first undergraduate all-transfer college. With 26 degrees and numerous other non-degree and grant-funded workplace learning programs, CUNY SPS meets the needs of adults who wish to finish a bachelor's degree, progress from an associate's degree, earn a master's degree or certificate in a specialized field, and advance in the workplace or change careers. Consistently ranked highly by U.S. News & World Report for its online offerings, CUNY SPS has emerged as a nationwide leader in online education. The School's renowned and affordable online programs ensure that busy working adults may fulfill their educational goals on their own time and schedule.

Reporting to the Campus Operations Manager, the Facilities Property Coordinator will implement effective property management procedures. This position is a campus-based assignment. In addition to the CUNY Title Overview, responsibilities will include:

  • Coordinating oversight of all inventory and asset management.

  • Ensuring that assets are correctly identified, tagged and accounted for at all CUNY SPS offices/locations, in accordance with University, State and Federal regulations, from acquisition through disposal.

  • Recording new assets, changes to existing assets, and asset disposals utilizing the asset management database.


• This position is 100% on site.

• As of April 1, 2022, employees in select titles must be fully vaccinated against COVID-19, unless granted a religion accommodation or a medical exemption.


Bachelor's Degree required.

The preferred candidate should have:

  • Experience working in facilities or related field and/or tracking physical inventories

  • Experience with tracking databases and ability to produce reports

  • Basic project oversight experience

  • Proficiency with Microsoft Office programs (Access, Excel, Word, Outlook, PowerPoint)

  • Some experience with CUNYFirst or PeopleSoft

  • Strong communication skills

  • Strong organizational skills

  • Ability to work well as part of a team in a fast-paced environment


Maintains and tracks fixed assets and equipment.

  • Coordinates and communicates with Purchasing, Accounts Payable, Receiving, and Storeroom personnel to track and manage fixed assets inventories

  • Conducts physical inventories of College property in accordance with established federal, state, and city policies and procedures

  • Works with College Public Safety personnel to safeguard property and maintain proper equipment control

  • Maintains systems and databases to track assets; prepares and reviews routine reconciliation reports

  • Assists in proper equipment disposal, transfer and salvage activities following City, State, and Federal regulations, and in accordance with University policy

  • Assists in records management

  • May supervise personnel in conducting inventory and performing routine tasks

  • Performs related duties as assigned.

Job Title Name: Facilities Property Coordinator


Assistant to HEO




Salary commensurate with education and experience between $60, 394 - $65,946.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

IMPORTANT NOTICE : Health Plan Coverage for Employees Hired on or after October 1, 2022 City of New York employees and employees of Participating Employers and their eligible dependents hired on or after October 1, 2022 will only be eligible to enroll in the EmblemHealth HIP HMO Preferred Plan and must remain in the HIP HMO Preferred Plan for the first year (365 days) of employment.

After 365 days of employment, the employee will have the option of either remaining in the HIP HMO Preferred Plan or selecting a different health plan within 30 days before the end of the 365th day period.

If a new health plan is selected, the new plan will be effective on the 366th day.

Only after the 365th day can the employee participate in any Annual Fall Transfer Period. An employee who needs to request an exemption from the required enrollment in the HIP HMO Preferred Plan can do so by submitting a HIP HMO Opt-Out Request Form to EmblemHealth. An employee, or eligible dependent, must meet certain criteria and the request must be approved by EmblemHealth before the exemption is granted. The HIP HMO Opt-Out Request Form and HIP service area are available on the EmblemHealth website.


From our job posting system, select “Apply Now”, create or log in to a user account, and provide the requested information. If you are viewing this posting form outside out system, access the employment page on our web site and search for this vacancy using Job ID# 26597 or Title. Applicants form Job ID# 25354 need not apply.

  • Applicants must attach a resume and cover letter.


April 6, 2023


CUNY Job Posting: Managerial/Professional


CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.