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CUNY Finance Accountant Assistant Level1  (Provisional)  Business Office Travel & Expense Coordinator in New York, New York

Finance Accountant Assistant Level1 (Provisional) Business Office Travel & Expense Coordinator

Job ID

23490

Location

John Jay College

Full/Part Time

Regular/Temporary

Regular

GENERAL DUTIES

  • Under direct supervision, performs bookkeeping, clerical, and sub professional work of ordinary difficulty and responsibility related to college accounting. Such work may be performed utilizing computers and related technology.

  • There are two Assignment Levels for this position. All personnel perform related work. This specification describes typical assignments for this position; related duties may be assigned as needed.

ASSIGNMENT LEVEL 1:

  • As instructed, maintains financial records of contracts, appropriations, allocations, authorizations, and payments and assists in maintaining ledgers of accounts and in performing reconciliations.

  • As instructed, examines invoices, claims, vouchers, etc.; verifies documents for accuracy by

reviewing supporting data and records and assists in audit functions.

  • As authorized, receives remittances and payments; makes appropriate disbursements or refunds; keep logs and issues pertinent receipts.

  • Assists in processing invoices, vouchers, claims, statements, bills, etc.

  • Perform various calculations and computations, as directed.

  • Perform other related duties, such as generating reports and producing checks and other financial documents, as required.

ASSIGNMENT LEVEL 1A:

  • This assignment level is only for College Accounting Assistants who have achieved the minimum qualification requirements for the title College Accountant, Level 1, but have not been reassigned to duties in that title.

CONTRACT TITLE

Finance Accountant Assistant

FLSA

Non-exempt

CAMPUS SPECIFIC INFORMATION

POSITION DETAILS

ABOUT JOHN JAY COLLEGE

John Jay College of Criminal Justice is a senior college of the City University of New York (CUNY) led by President Karol V. Mason, and an internationally recognized leader in educating for justice. John Jay is a federally designated Hispanic-serving institution, it is ranked third in the nation in Black student success, and it is a top ten institution for promoting student social mobility. John Jay is proud to serve a diverse and dynamic student body of 15,000 students that includes nearly fifty percent students who are first in their family to attend college as well as students who are immigrants, from low-income families, or from other historically underrepresented groups.

The College participates in the doctoral programs of the Graduate Center of the City University of New York and offers bachelor’s and master’s degrees in traditional criminal justice-related fields of study as well as in a robust portfolio of liberal arts and sciences programs that highlight themes of justice across the arts, sciences, humanities, and social sciences. John Jay College seeks staff and faculty members who thrive in multicultural academic environments and are committed to access and excellence in higher education.

ABOUT THE POSITION

Reporting to the Accounts Payable Manager, will be responsible for working with Tax-Levy Funding.

  • Act as the Travel and Expense Administrator for John Jay College

  • Conduct audits for travel and personal expense reimbursement for faculty and staff

  • Assist departments to create travel authorizations and expense reports for John Jay faculty/staff

  • Pre-audit Procurement (P-card), travel (T-card) and NET card transactions

  • Assist John Jay Faculty/Staff in filling out the Travel and Expense Access forms.

  • Review open purchase orders and follow up with departments

  • Create payment vouchers in CUNYfirst

  • Assure invoices are received and processed in a timely manner

  • Assist departments in receipting for goods and services received in CUNYfirst

  • Resolve pending issues with vendors and department

  • Analyze various queries in CUNYfirst pertinent to financial and operational activities

  • Facilitate instructional trainings for faculty and staff on CUNYfirst

  • Provide exceptional customer service

  • Monitor systems and operations to assure a smooth workflow

  • Assist with year-end closing

  • Provide exceptional customer service

  • Perform other related duties/projects as assigned by the AP Manager and the Business Manager

CUNY anticipates a return to fully onsite work during Spring Semester 2022 and this position is based in New York, NY.

MINIMUM QUALIFICATIONS

ASSIGNMENT LEVEL 1:

  • A high school diploma or its equivalent, plus

  • An associate degree from an accredited institution of higher education, AND One (1)year of full-time bookkeeping, figure clerk, account clerk, or similar experience, OR

  • A comparable combination of experience and education.

  • Demonstrated English language proficiency (ability to speak, read, write and understand English well enough to meet job requirements).

ASSIGNMENT LEVEL 1A:

  • A baccalaureate degree from an accredited institution of higher education, including or supplemented by at least eighteen (18) credits in accounting and at least six (6) credits in data processing, computer science, finance, banking, economics, taxation, statistics, or similar courses.

OTHER QUALIFICATIONS

PREFERRED QUALIFICATIONS

  • Knowledge of People Soft/CUNYfirst systems strongly preferred

  • Strong customer service skills

COMPENSATION

New hire: $39,469*

Incumbent: $44,601

*This amount reflects a 13% salary suppression in effect for the first 24 months for employment only.

BENEFITS

CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.

HOW TO APPLY

If you are viewing the job posting on John Jay College website or in CUNYfirst, please select the "Apply Now" button. If you are viewing the job posting on any other website, please follow the instructions below:

-Go to www.cuny.edu and click on "Employment"

-Click "Search job listing"

-Click on "More options to search for CUNY jobs"

-Search by Job Opening ID number (Job ID 23490)

-Click on the "Apply Now" and follow the instructions.

Once you have registered or logged in with your user name and password, upload your cover letter, resume, and the names and contact information of three professional references as one document.

CLOSING DATE

Review of resumes to begin January 28, 2022.

Posting closes on February 9, 2022.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

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