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CUNY Finance Manager - Deputy Director of Purchasing in New York, New York

Job Title: Finance Manager - Deputy Director of Purchasing

Job ID: 20646

Location: Borough of Manhattan CC

Regular/Temporary: Regular

POSITION DETAILS

Reports to the Director of Finance Procurement Director;

  • Assists the department heads and requestors in selecting the appropriate procurement process based on the items or services being purchased, the value of purchase, available vendors and some other factors that may affect the choice of procurement process.

  • Identifies the need for BOT resolutions on the proposed business activity with specific vendors. Coordinate the language of BOT resolutions with the departments and its timely submission and status inquiries.

  • Oversees departments’ purchasing to ensure that departments do not exceed the established limits for contracted items/services (i.e. furniture, construction services, Apple products, other tech items, etc.

  • Responsible of reviewing the purchasing requisitions for various types of procurement processes and assist the buyers with processing of the purchase orders when the volume of requisitions increases.

  • Coordinates the descriptions of the scope of work with the departments for the prospective service contracts, conduct pre-proposal/pre-bid conferences, site visits, bid openings and award processes.

  • Actively participates and leads the process of preparation the documentation for RFP, RFQ and IFB. Serve as a liaison with the CUNY Procurement and Legal Affairs departments and NYS and NYC Comptroller’s offices to process contracts.

  • Approves purchase orders in CUNY 1st, making sure that all applicable NYS, NYC, GSA rules are followed.

  • Ensures the compliance with MWBE participation goals and prepare and submit quarterly MWBE Participation reports to CUNY.

  • Runs and reviews the reports on remaining pre-encumbrances and encumbrances, coordinate and actively participates in the process of closing the purchase orders.

  • Provides training for BMCC community on the procurement process and related matters

  • Monitors monthly procurement card reconciliation process and be responsible in the audit process.

  • Attends CUNY and/or college's meetings in the absence of the Director

  • Provides supervisions on support staff of the unit.

QUALIFICATIONS

Bachelor's Degree and six years' related experience required.

  • At least six years’ experience in procurement.

  • Excellent written and verbal communication skills.

  • Knowledge of CUNY, NYS and NYC Purchasing regulations.

  • Ability to manage multiple projects while paying attention to details.

  • Knowledge of computerized systems such as CUNYFirst and NYC Financial Management System (FMS).

  • Proficiency in Microsoft Office software (Word, Excel, Access, Power Point)

CUNY TITLE OVERVIEW

Manages the financial activities of a College or major program.

  • Advises management regarding funding appropriateness and proposes fiscal solutions to resolve academic and/or administrative issues

  • Develops and recommends policies and controls to assure the responsible use of resources

  • Supports strategic planning processes; assesses outcomes and makes recommendations regarding resource allocations

  • Prepares and manages production of statistical/analytical reports pertinent to financial and operational activities

  • Assists in developing budgeting policies and procedures, and interprets University-wide policy

  • Liaisons with auditors and other internal and external agencies as necessary

  • May negotiate contracts

  • May hire, supervise and train finance and/or clerical staff and manage related administrative functions

  • Performs related duties as assigned.

Job Title Name: Finance Manager

CUNY TITLE

Higher Education Associate

FLSA

Exempt

COMPENSATION AND BENEFITS

Salary $61,394 - $97,628

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

Access CUNYfirst Portal

CLOSING DATE

July 5, 2019

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

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