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CUNY Finance Manager - Procurement in New York, New York

Job Title: Finance Manager - Procurement

Job ID: 20827

Location: City College of New York

Full/Part Time: Full-Time

Regular/Temporary: Regular

POSITION DETAILS

The Finance Manager for Procurement at the City College of New York will report to the Business and Fiscal Affairs Director. In addition to the CUNY Title Overview, the Procurement Manager’s duties include but are not limited to the following responsibilities:

  • Manage, supervise, and provide professional development to the procurement team and ensure all activities pertaining to the acquisition of goods and services are performed in accordance with the applicable CUNY, NYS, and Federal guidelines and regulations.

  • Review, evaluate, and approve unit members’ assignments, create actionable procurement project plans to deliver on key/critical projects, and regularly provide updates to necessary stakeholders.

  • Evaluate current purchasing procedures and recommend operational efficiencies to the Finance Director that will assist the Finance team to achieve its overall objectives.

  • Develop and process (from concept to contract registration) acquisitions of various goods and services, including: Formal Requests for Proposals, Invitation to Bids, Request for Quotes, and other procurement projects; draft CUNY Board Resolutions and compile contract packages for all applicable procurement vehicles including tax levy and non-tax levy projects; draft and place advertisements in The City Record and NYS Contract Reporter for tax levy and other contracts and; release of IFB/RFQ/RFP and conduct vendor site-visits, issue addenda and publicly open bids.

  • Serve as the College’s advocate and compliance officer with the use of minority and women owned business enterprises (MWBE) and service-disabled veteran-owned businesses (SDVOB) for the College’s procurements.

  • Collaborate with members of the College’s Accounts Payable, Budget, and Non-Tax Levy Accounting Offices to evaluate and identify opportunities to streamline workflow and improve efficiency in the procure to pay process.

  • Consult with CUNY Office of the General Counsel, Supplier Diversity Office, and Office of Facility Planning, Construction and Management to approve contracting actions.

  • Create a well-balanced team that fosters a creative and productive work environment, where all team members are customer-focused to deliver a quality work product within acceptable timeframes.

QUALIFICATIONS

  • Bachelor's Degree and six years' related experience required

  • Bachelor’s degree in Business, Economics, Accounting, Finance or closely related field preferred

  • Experience in conducting procurement, including purchasing and sourcing activities, for a public/government agency

  • Demonstrated knowledge of and experience with City and/or State procurement process rules, procedures, and finance law

  • Experience in conducting purchasing/sourcing transactions in an Enterprise Resource Planning Systems (ERPs), such as CUNYfirst, the State Financial System (SFS), and/or New York City Financial Management System (FMS)

  • Proficient with Microsoft Word, Excel, and PowerPoint

  • Strong organizational, interpersonal, and communication (verbal and written) skills

CUNY TITLE OVERVIEW

Manages the financial activities of a College or major program.

  • Advises management regarding funding appropriateness and proposes fiscal solutions to resolve academic and/or administrative issues

  • Develops and recommends policies and controls to assure the responsible use of resources

  • Supports strategic planning processes; assesses outcomes and makes recommendations regarding resource allocations

  • Prepares and manages production of statistical/analytical reports pertinent to financial and operational activities

  • Assists in developing budgeting policies and procedures, and interprets University-wide policy

  • Liaisons with auditors and other internal and external agencies as necessary

  • May negotiate contracts

  • May hire, supervise and train finance and/or clerical staff and manage related administrative functions

  • Performs related duties as assigned.

Job Title Name: Finance Manager

CUNY TITLE

Higher Education Associate

FLSA

Exempt

COMPENSATION AND BENEFITS

Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

If you are viewing this job posting in CUNYfirst, please click on "Apply Now" on the bottom of this page and follow the instructions.

If you are viewing this job posting externally, please apply as follows:

  • Go to www.cuny.edu and click on "Employment"

  • Click "Search job listings"

  • Click on "More search options"

  • Search by Job Opening ID number 20827

  • Click on the "Apply Now" button and follow the instructions.

PLEASE NOTE THAT YOU MUST UPLOAD A COVER LETTER AND RESUME AS ONE DOCUMENT IN ANY OF THE FOLLOWING FORMATS: doc, .docx, .pdf, .rtf, or text format.

CLOSING DATE

Open until filled with review of applications beginning July 24, 2019.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

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