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CUNY Finance Procurement Specialist, Assistant Director(HEOa) - Purchasing & Contracts in New York, New York

Finance Procurement Specialist, Assistant Director(HEOa) - Purchasing & Contracts

Job ID



Hunter College

Full/Part Time




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Reporting to the Director of Procurement, the Finance Procurement Specialist, Assistant Directorwill work with Accounts Payable and Property Management as well as all departments to develop, document and enhance the end-to-end pay to procure process. The candidate will work in a team environment identifying opportunities to streamline workflow and improve efficiency. S/he will also participate in the development of formal Requests for Quotes, competitive bidding and other procurement projects as assigned. The Finance Procurement Specialist will also conduct capital project administration, analyze and interpret statements of financial obligations, prepare appropriate reports, provide follow-up measures to reconcile and improve current practices when necessary.

In addition to the CUNY Title Overview, duties will include, but are not limited to:

  • Assist with overseeing the preparation of Specifications for bid contracts, RFP’s, RFQ’s.

  • Develop bidders list from Solicitations

  • Oversee encumbrance Activities and consult with the Director of Purchasing

  • Supervise the process of acquiring goods and services assuring best value added, adhering to procurement procedures of CUNY and New York State

  • Assists with the negotiation of contracts with vendors based on price and product specifications.

  • Recommends and implements process improvements.

  • Supervise and train personnel and staff

  • Create written reports as Director

  • Able to manage and work with oracle software.

  • Compile data related to Purchasing and Contracts and prepare written reports as necessary; run reports in CUNYfirst or CUNYbuy and do an analysis

  • Represent the Director and University on committee’s as needed

  • Coordinate with Director of Purchasing on Procurement Matters

  • Assume Directors Duties in their absence

  • Perform other duties as assigned.


Bachelor’s degree and four years’ of contracts and purchasing experience required.

A preferred candidate should have:

  • Bachelor’s degree in Accounting, Business Administration, Economics or Finance.

  • Knowledge of CUNY and State of New York accounting and auditing principles, and purchasing regulations.

  • Experience with interpreting and applying CUNY and State of New York regulations, policies and procedures.

  • Work experience in sourcing commodities and services.

  • Proficiency in Microsoft Office, Adobe and Internet.

  • Familiar with

  • Knowledge of computerized systems such as PeopleSoftFinancial Management System (FMS) and State Finance System (SFS), or any other ERP systems.

  • Excellent interpersonal, verbal, and written communication skills.

  • Excellent team building, decision-making, and organizational skills.

  • Strong analytical and technical skills.


Coordinates matters related to procurement under management direction.

  • Maintains accounts, budgets, contracts, agreements, and documentation related to the procurement process

  • Analyzes procurement practices, procedures, and responsibilities, developing process documentation and identifying potential improvements

  • Maintains College and University systems that manage and track procurement activities

  • Assumes responsibility for selected procurement projects

  • Performs related duties as assigned.


Higher Education Assistant




Salary commensurate with education and experience, within approved range ($70,2387 - $90,375).

CUNY’s benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.


Applications must be submitted online by accessing the CUNY Portal on City University of New York job website To search for this vacancy, click on SEARCH ALL POSTINGS and in SEARCH JOBS field, enter the Job Opening ID number 26483

Click on the "APPLY NOW" button and follow the application instructions. Current users of the site should access their established accounts; new users should follow the instructions to set up an account. Please have your documents available to attach into the application before you begin. Note, the required

material must be uploaded as ONE document under CV/ Resume (do not upload individual files for a cover letter, references, etc.). The document must be in .doc, .docx, .pdf, .rtf, or text format- and name of file should not exceed ten (10) characters – also DO NOT USE SYMBOLS (such as accents (é, è, (â, î or ô), ñ, ü, ï , –, _or ç)).

Incomplete applications will not be considered.

Please include:

  • Cover Letter and/ or Statement of scholarly interests

  • Curriculum Vitae/ Resume

  • Names and contact information of 3 references

Upload all documents as ONE single file-- PDF format preferred


The search will remain open until the position is filled. The committee will begin reviewing complete applications on April 24, 2023. Applications submitted after the deadline will only be considered if the position/s remain open after initial round.


CUNY Job Posting: Managerial/Professional


CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.