CUNY Finance Specialist in New York, New York

POSITION DETAILS

The Graduate Center, CUNY is the focal point for advanced teaching and research at The City University of New York (CUNY), the nation's largest urban public university. With over 35 doctoral and master’s programs of the highest caliber, the Graduate Center fosters pioneering research and scholarship in the arts and sciences and prepares students for careers in universities and the private, nonprofit, and government sectors. The Graduate Center’s commitment to research and scholarship for the public good is exemplified by its more than 30 centers, institutes, and initiatives, including its Advanced Science Research Center (ASRC), a 200,000 square-foot facility in upper Manhattan, designed to promote collaboration among scientists in five areas of global research and innovation: nanoscience, photonics, structural biology, neuroscience, and environmental sciences.

The Graduate Center (GC) benefits from highly ambitious and diverse students and alumni—who in turn teach hundreds of thousands of undergraduates every year. Through its public programs, the Graduate Center enhances New York City’s intellectual and cultural life.

Reporting to the Director of Finance for the Graduate Center Related Entities, the Finance Specialist will assist the Director and is responsible for performing a variety of accounting activities related to the payment and receipt of funds. S/he will compute, classify, record and reconcile transactions into the GC’s financial accounting systems.

The Finance Specialist position involves the maintenance, analysis, interpretation and management of financial accounting data, including the preparation and posting of various journals, ledgers and accounts, the presentation of financial data, the preparation of financial statements and expenditure reports, review and approval of invoices for payment, allocation of funds to various accounts or functions, and other similar activities.

Duties include but are not limited to:

  • Reviews, monitors and processes a variety of financial transactions.

  • Prepares and reviews complex transaction entries and reconciles accounts.

  • Develops, maintains, updates and processes documentation and account procedures and guidelines for the GC Related Entities.

  • Maintains various ledgers, journals, registers and other fiscal records; reviews and analyzes accounting records and fiscal activities to ensure accuracy.

  • Runs and analyzes financial reports; prepares management information reports.

  • Researches new accounting regulations and implements approved changes.

  • Provides oversight of fiscal year-end close process for the GC Related Entities.

  • Responsible for review and compilation of financial statement using US GAAP basis of accounting (e.g., primary financial statements, MD&A;, supplemental schedules, etc.) and coordination of support documentation for financial audits; acts as a liaison to external auditors.

  • Processes payment requests for the GC Related Entities on a timely basis.

  • Classifies expenditures and posts to various accounts as required, reviews and processes invoices, and other fiscal documents for payment, and reconciles various financial reports and other data concerning fiscal operations.

  • Responds to inquiries from faculty, staff, grant administrators and students regarding disbursement policies and procedures.

  • Enters contributions and other checks receipts into the financial accounting system for the GC Related Entities; prepares checks for deposit.

  • Prepares the GC Related Entities bank reconciliations on a monthly basis.

  • Enters investment performance into the financial accounting system, i.e., interest and dividend income and gain/loss on investments.

  • Enters contribution receivables, accounts payable, accrued liabilities, etc. into the financial accounting system on a timely basis.

  • Maintains accounting records through filing, retrieval, retention, updating and archiving.

  • Provides assistance, as needed, in preparation of the GC Related Entities audited financial statements.

  • Assists with mid-year and end-of-year procedures.

  • Performs other duties as assigned.

QUALIFICATIONS

Bachelor's Degree and four years' related experience required.

A preferred candidate should have:

  • Bachelor’s degree in accounting, finance, economics or related area.

  • Previous experience with internal and external audit process reviews.

  • Knowledge of CUNY and NY State laws and regulations related to accounting practices, procedures and standards.

  • Understanding of and ability to apply accounting skills and concepts.

  • Excellent communication and analytical skills.

  • Ability to meet deadlines and work under pressure with shifting priorities and directives.

  • Ability to handle multiple projects in a timely manner and be detail oriented.

  • Proficiency in MS Excel and knowledge of financial and accounting software applications.

  • Knowledge of computerized systems such as Blackbaud Financial Edge and CUNYFirst.

  • Ability to work effectively and independently.

CUNY TITLE OVERVIEW

Coordinates financial matters for a program or department under management direction.

  • Maintains financial accounts for income and spending; administers the allocation of funds

  • Analyzes spending, income trends and usage to recommend improvements

  • Manages the collection of revenue and accounts receivable

  • Tracks and maintains financial data to provide fiscal reports to management; produces forecasting projections

  • Monitors the financial condition of operating centers to ensure efficient use of resources

  • Performs ad hoc reporting and analysis as necessary

  • May supervise subordinate staff

  • Performs related duties as assigned.

Job Title Name: Finance Specialist

CUNY TITLE

Higher Education Assistant

FLSA

Exempt

COMPENSATION AND BENEFITS

Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

Click on "Apply Now" below which will bring you to the registration screen. If you are a new user, you must register to apply. If you already have a user ID, please use your existing ID to apply. Make sure to upload a cover letter, resume, and contact information for three (3) professional references (name, title, and organization) by the closing date. Please upload all documents in Word or PDF format.

CLOSING DATE

May 7, 2018

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job Title: Finance Specialist

Job ID: 18489

Location: Graduate Center

Regular/Temporary: Regular