CUNY Head, Library Resource Description and Metadata Services (Univ Library Systems Mgr) in New York, New York


The Office of Library Services (OLS) at the Central Administrative Office of CUNY supports the 31 libraries at the University's 24 campuses to coordinate and enhance library services for students and faculty in partnership with campus librarians. We facilitate global discovery of and access to CUNY Libraries’ expansive collections and the University’s scholarly record. OLS supports a large portfolio of enterprise library applications and centralized services delivering system-wide resource management, technical services as well as digital repository services. Systems include Academic Works CUNY (Digital Commons Institutional Repository Service), the CUNY Catalog (Aleph integrated library system), CUNY OneSearch (Primo), SFX (link server and electronic journals discovery tool), EZProxy (remote authentication system), Coral (electronic resources management system), and others.

The Office seeks a University Systems Librarian to serve as the Head - Resource Description and Metadata Services (RDMS) Department. Resource Description and Metadata Services provides central metadata management, and book processing (6,000 – 8,000 volumes annually), sets system-wide standards, develops best practices, performs quality control, and delivers training and consultation for all CUNY Libraries. The candidate will provide experienced leadership in planning and managing library metadata and cataloging services, authority control processes and bibliographic maintenance activities.

Reporting to the University Dean of Libraries and Information Systems, the Head - Resource Description and Metadata Services directs the goals and assignments of the department that provides centralized metadata creation and cataloging (MARC and non-MARC) at all levels, in all formats, for 31 CUNY Libraries, and promotes a collaborative and cohesive work environment. This position regularly consults with acquisitions and e-Resource Management to optimize productivity and collaboration contributing to continuous process improvement in technical services operations. She/he will provide staff with opportunities for advanced training and learning skills in metadata description and access. She/he collaborates with librarians and staff throughout CUNY Libraries to establish and document relevant policies and procedures to ensure efficient workflows supporting discovery of the library’s print and digital collections. The Librarian supervises a staff of four serves with responsibility for functional areas and overall supervision of technical services staff that works with the 24 CUNY Colleges.

Other key duties include but will not be limited to the following:

  • Assess training needs of OLS and CUNY-wide staff; facilitates consensus on CUNY-wide cataloging policies; promotes library-wide collaboration.

  • Manage metadata and cataloging workflows for print and electronic monographs, series, standing orders, digitized content, media and special materials at the CUNY system level.

  • Manage metrics for Cataloging Services output and productivity to reflect all services provided by this unit and contribute to library assessment activities.

  • Manage vendor-cataloging services including in-house preparation, inventories, shipping, invoicing and budgeting.

  • Oversee bibliographic maintenance activities ensuring database quality and accuracy.

  • Participate in OLS strategic planning, development of library policies and procedures and assessment of library goals.

  • Provide strategic and innovative leadership of metadata services by proposing, implementing and monitoring contractual vendor services that expedite processing and offer rapid delivery of information resources accurately indexed and described in the Libraries' discovery systems.

  • Seek out and provide leadership and learning opportunities for cataloging services staff to adapt to evolving cataloging metadata processes suitable to the deployment of innovative features offered by next-generation library systems.

  • Work closely with OLS Systems Group that manages resource acquisition, resource discovery and delivery systems to optimize the discovery and delivery of CUNY’s vast library collections.


MINIMUM QUALIFICATIONS Bachelor's Degree and six years' related experience required; MLS degree and or Master's. Master's degree in a related field may be substituted for a portion of the experience requirement.


  • ALA-accredited master’s degree in Library and Information Science.

  • At least 3 years of increasingly responsible professional cataloging and metadata practice and managerial supervisory experience in an academic or research library.

  • Experience and demonstrated skill in supervision, including hiring, orienting, training and development, organizing workloads, delegating responsibility, providing guidance and direction, monitoring and evaluating performance, coaching and counseling, and taking disciplinary action as necessary.

  • Experience with national bibliographic utilities (OCLC), integrated library systems, vendor cataloging services, authority control services, and automated routines for bibliographic maintenance.

  • Professional understanding and knowledge of cataloging procedures and principles, including but not limited to: LC BIBFRAME, RDA, AACR2, LC/PCC PS, LCRIs, LC classification, LCSH, MARC21 bibliographic and authority formats.

  • Professional understanding and knowledge of non-MARC metadata schemas, standards, best practices, and their applications, such as Dublin Core, METS and MODS and familiarity with BIBFRAME models and evolution of technical services products and services.

  • Working knowledge of metadata tools and systems for creating, editing, and transforming metadata, such as XML, XSLT, Oxygen, MarcEdit, and/or Open Refine.

  • Strong interpersonal communication, presentation and group facilitation skills.

  • Detail oriented and accurate with strong analytical, research, evaluation, and writing skills.

  • Proactive, flexible, and customer focused to work effectively with diverse members of the university community and external constituents.


Manages one or more aspects of the University's Library technology and systems.

  • Analyzes, specifies, and implements systems improvements and processes

  • Conducts design and setup activities supporting University-wide Library systems and databases; assists in implementing upgrades and new systems

  • Develops and manages procedures related to quality assurance for University Library systems; revises and maintains complex configuration tables

  • Monitors Library applications and databases

  • Creates, prepares, and analyzes reports on systems activities

  • Works collaboratively with the Office of Library Services, Computer Information Services, library staffs, and vendors to refine workflows and develop useful systems tools

  • Performs related duties as assigned.

Job Title Name: University Library Systems Manager


Higher Education Associate




Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.


For full consideration, submit a cover letter and résumé online via CUNY's web-based job system, addressing how your experience and credentials fulfill the responsibilities and qualifications outlined.

The direct link to the job opening from external sources is:;=A&JobOpeningId;=18683&SiteId;=1&PostingSeq;=1


Posting closes on May 20, 2018. The review of applications to begin on May 3, 2018.


CUNY Job Posting: Managerial/Professional


CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job Title: Head, Library Resource Description and Metadata Services (Univ Library Systems Mgr)

Job ID: 18683

Location: Central Office

Full/Part Time: Full-Time

Regular/Temporary: Regular