Job Information

CUNY HR Classified Coordinator (HR Coordinator) – Office of Human Resources in New York, New York

HR Classified Coordinator (HR Coordinator) – Office of Human Resources

Job ID



Graduate Center

Full/Part Time




The Graduate Center, CUNY is the focal point for advanced teaching and research at The City University of New York (CUNY), the nation's largest urban public university. With over 35 doctoral and master's programs of the highest caliber, the Graduate Center fosters pioneering research and scholarship in the arts and sciences and prepares students for careers in universities and the private, nonprofit, and government sectors. The Graduate Center's commitment to research and scholarship for the public good is exemplified by its more than 30 centers, institutes, and initiatives, including its Advanced Science Research Center (ASRC).

The Graduate Center (GC) benefits from highly ambitious and diverse students and alumni—who in turn teach hundreds of thousands of undergraduates every year. Through its public programs, the Graduate Center enhances New York City's intellectual and cultural life.

The Office of Human Resources supports the CUNY Graduate Center’s mission, vision, values, and goals by engaging and developing a diverse and inclusive workforce, and sustaining a work environment that promotes fair treatment of all employees, open communications, personal accountability, trust, mutual respect and professional growth.

The Office of Human Resources (OHR) supports a vibrant, diverse, and inclusive employee community at the Graduate Center and at its affiliated CUNY colleges and professional schools, which include Craig Newmark Graduate School of Journalism, and Macaulay Honors College.

Reporting to the Deputy Director of Human Resources, the HR Classified Coordinator processes and conducts all activities for the classified civil service staff. They will be responsible for processing all actions related to classified and managerial civil service including appointments, fingerprinting and/or filing fees, reappointments, promotions, salary increases, level changes, longevity increments, transfers, andterminations.

Duties include but are not limitedto:

  • Utilizes systems and set protocols to track and update employee data pertaining to staffing levels (e.g. Gittleson floors), probation periods, seniority, longevity increases, continuous service, etc.; generates reports as requested;

  • May partake in presentations, initiatives (e.g. employee surveys), and forums (e.g. focus groups) to engage and develop civil service and managerial employees;

  • Ensures complianceand proper applicationofvarious civil service contractual rules andregulations; serves as a resource for staff and responds to their questions and/or concerns;

  • Conducts orientation for civil service and classified managerialstaff; supports on-boarding and/or off-boarding of staff;

  • Monitorsand updates leave balances; tracks medical documentation and all other materials pertaining to attendance records; timely advises appropriate leaders and/or units of issues requiring immediate action;

  • Reviews and accurately processes all OHR related forms including health insurance enrollment, retirement applications, reinstatements, and terminations for civil service and classified managerial staff;

  • May partake in Civil Service Hiring Pools: assist with interviewing, assessing and identifying talent suitable for hire;

  • Responsible for CUNYfirst data entries for civil service and classified managerialstaff; performs scheduled or ad-hoc data audits of CUNYfirst and PAYSERV records to ensure data integrity; timely reports and corrects data errors. generates reports as needed;

  • Maintains personnel files for classified civil service staff and responds toquestions;

  • Distributes and ensures probationary and annual performance evaluations aretimely completedandreturned for all civil servicestaff; advises appropriate leaders/units (e.g. Learning and Development) of issues requiring corrective action, or meritorious performance deserving of recognition/reward;

  • May supervise supportstaff;

  • Prepares employment verifications and processes transferrequests.

Candidates will be required to provide proof of being fully vaccinated against COVID-19 upon commencing employment. Being fully vaccinated is defined for this purpose as being at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. Final candidates must be fully vaccinated as of their first day of employment. Exemption (medical or religious) requests to this requirement will be considered in accordance with applicable law.

Until further notice, this is a hybrid position, eligible to work remotely and work in the office. All CUNY employees must reside within a commutable distance to their campus.


Bachelor's Degree required.

A preferred candidate should have:

  • Knowledge of CUNY Civil Service White Collar and Blue Collar contracts.

  • Familiarity with pensions and union benefits.

  • Excellent customer service skills.

  • Knowledge of Microsoft Office Suite.

  • Working knowledge of Enterprise Resources Planning (ERP) such as PeopleSoft.

  • Strong analytical, organizational, and communication skills.

  • Ability to interpret regulations and communicate this information to employees.

  • Ability to work independently, use sound judgement and maintain confidentiality.

  • Ability to prioritize tasks, be detail oriented, and have strong organizational skills.

  • Ability to create presentations.


Provides information and services to the College community to support the Human Resources function.

  • Prepares and executes various personnel transactions involving employee recordkeeping, processing of new hires, pay administration, and recruiting

  • Maintains an understanding of policies, procedures, regulations, and collective bargaining agreements relevant to human resources

  • Organizes and processes employee information; develops and maintains reports and queries; assures data accuracy and completeness

  • Responds to requests for information; troubleshoots issues, follows up and responds to employee inquiries

  • Assists HR managers with employee communications of all kinds; may prepare materials, conduct orientation sessions, or update web pages

  • Performs related duties as assigned.

Job Title Name: HR Coordinator


Assistant to HEO




Up to $69,138. Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.


Please click on "Apply Now" which will bring you to the registration screen. If you are a new user, you must register to apply. If you already have a user ID, please use your existing ID to apply. Please submit a resume, cover letter and contact information for three (3) professional references (name, title, organization, phone number, and email). Please upload all documents in Word or PDF format.


Open until filled with review of applications to begin on August 11, 2022


CUNY Job Posting: Managerial/Professional


CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.