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CUNY HR Coordinator – Office of Human Resources in New York, New York

Job Title: HR Coordinator – Office of Human Resources

Job ID: 22069

Location: Graduate Center

Full/Part Time: Full-Time

Regular/Temporary: Regular

POSITION DETAILS

The Graduate Center, CUNY is the focal point for advanced teaching and research at The City University of New York (CUNY), the nation's largest urban public university. With over 35 doctoral and master’s programs of the highest caliber, the Graduate Center fosters pioneering research and scholarship in the arts and sciences and prepares students for careers in universities and the private, nonprofit, and government sectors. The Graduate Center’s commitment to research and scholarship for the public good is exemplified by its more than 30 centers, institutes, and initiatives, including its Advanced Science Research Center (ASRC), a 200,000 square-foot facility in upper Manhattan, designed to promote collaboration among scientists in five areas of global research and innovation: nanoscience, photonics, structural biology, neuroscience, and environmental sciences.

The Graduate Center (GC) benefits from highly ambitious and diverse students and alumni—who in turn teach hundreds of thousands of undergraduates every year. Through its public programs, the Graduate Center enhances New York City’s intellectual and cultural life.

The Office of Human Resources (OHR) supports a vibrant, diverse, and inclusive employee community at the Graduate Center and at its affiliated CUNY colleges and professional schools, which include Craig Newmark Graduate School of Journalism, and Macaulay Honors College. Through high-level expertise and services, we seek to create a workplace where faculty, staff, and student employees can thrive. Our comprehensive program includes employee relations, recruitment, benefits, compensation, professional development, coaching, and mentoring, with emphasis on quality and responsiveness.

The Human Resources Coordinator assists with coordinating and processing of all employment actions (appointments/reappointments, administering and tracking performance evaluations, 13.3B, etc.) pertaining to instructional and non-instructional employees for the GC, MHC, and SOJ. S/he will ensure adherence to CUNY’s policies and procedures, and provisions within PSC-CUNY’s collective bargaining agreement.

This position reports to the HR Generalist for the Instructional and Non-Instructional group.

Duties include but are not limited to:

  • May facilitate new hire orientations, and partner with appropriate liaisons/departments to ensure on-boarding protocols are met;

  • Receives, researches, and responds to queries, concerns and/or requests pertaining to instructional and non-instructional employees;

  • Coordinates all logistics of the off-boarding process; timely update records, and inform pertinent departments of separation; utilizes Modern Think and/or auxiliary systems to compile exit interview data, perform data analysis, prepare and generate reports, and advise leadership of positive and/or negative trends;

  • Utilizes e-Verify database for the processing and tracking of I-9 documents; follows-up accordingly on expired documents; updates records;

  • Creates and maintains orientation schedules via Eventbrite; advises appropriate parties;

  • Consults with the Executive Director of Human Resources in drafting, editing and disseminating communications from various sources to the GC community; maintains calendar/schedule for dissemination of communications;

  • Receives, reviews and verifies employee data; timely enters data into CUNYfirst; requests and tracks position numbers; prepares and generates Personnel Action Reports (PARs) and submit to Payroll Central via Tumbleweed;

  • Assists with CUNYfirst data audits, and/or data clean-up; provides status reports to appropriate personnel; Cross check CUNYfirst data with PayServ (payroll) to identify and rectify discrepancies;

  • Serves as a point of contact for employees re: commuting benefits (I.e. Edenred); takes appropriate action as needed;

  • Performs other duties as assigned.

QUALIFICATIONS

Bachelor's Degree required.

CUNY TITLE OVERVIEW

Provides information and services to the College community to support the Human Resources function.

  • Prepares and executes various personnel transactions involving employee recordkeeping, processing of new hires, pay administration, and recruiting

  • Maintains an understanding of policies, procedures, regulations, and collective bargaining agreements relevant to human resources

  • Organizes and processes employee information; develops and maintains reports and queries; assures data accuracy and completeness

  • Responds to requests for information; troubleshoots issues, follows up and responds to employee inquiries

  • Assists HR managers with employee communications of all kinds; may prepare materials, conduct orientation sessions, or update web pages

  • Performs related duties as assigned.

Job Title Name: HR Coordinator

CUNY TITLE

Assistant to HEO

FLSA

Non-exempt

COMPENSATION AND BENEFITS

Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

Click on "Apply Now" below which will bring you to the registration screen. If you are a new user, you must register to apply. If you already have a user ID, please use your existing ID to apply. Make sure to upload a cover letter, resume, and contact information for three (3) professional references (name, title, organization, and email address). Please upload all documents in Word or PDF format as one file.

CLOSING DATE

December 9, 2020

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

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