CUNY Payment Coordinator - Travel & Expense (Finance Coordinator) in New York, New York

POSITION DETAILS

The Office of Budget and Finance (OBF) oversees four key financial areas for the University: Accounting, Financial Reporting and Accounts Payable; Treasury, Cash Management and Investments; and Procurement including Minority and Women Owned Business Enterprise (MWBE) program support. OBF administers the accounting, purchasing, accounts payable, and banking functions for all Central Administration offices and departments, while providing guidance to the University Community on various financial practices and policies.

Reporting to the Accounts Payable Manager in charge of Travel/Expense & CUNY Credit Cards, the Travel and Expense Coordinator provides analytical support for the day-to-day reconciliation of State/City issued credit card charges, to ensure that all credit card usage is consistent with all internal CUNY policies as well as with all State and City Rules and Regulations. Maintains travel vouchers and expense reimbursements; and reviews the entries of the expense module to ensure that both Travel and Expense entries adhere to the travel guidelines set forth by the Office of the New York State Comptroller, NYC Comptroller and/or CUNY Internal Policies.

Other duties include but will not be limited to the following:

  • Ensure all credit card users reconcile all credit card transactions in CUNYfirst, with accompanying receipts and business purpose for the T­ Card, Net Card and/or P-Card as appropriate.

  • Audit credit card transactions for Central Office and the five Pilot Colleges under the shared service umbrella, to ensure they meet required business rules.

  • Review and audit and process expense reports for Central Office and the five Pilot Colleges under the shared service umbrella.

  • Monitor the CUNYTravel drop box; respond to inquiries and trouble shoot end user issues.

  • Maintain all travel related documents, monitor payments, and voucher interface to SFS or PMS to ensure each travel voucher is complete and contains appropriate backup documentation.

  • Facilitate and/or coordinate college usage data and respond to State Audit credit card usage inquiries, follow up with the colleges to ensure timely response to State Audit credit card usage inquiries.

  • Verify appropriate category codes for charges and track expenditures of credit card statements to facilitate completion of financial objectives established by the Office of Budget and Finance.

  • Keep current with all changes occurring in the Federal GSA Per Diem Rates, and apply said knowledge to the review of all travel transactions.

  • Be familiar and keep current with rules and regulations governing credit card usage.

  • Conduct established trainings for Travel and Expense and Credit Card.

QUALIFICATIONS

Bachelor's Degree required.

The successful candidate will have the following knowledge, skills and abilities:

  • Bachelor’s degree in Accounting or a business discipline preferred.

  • Experience in accounting, financial reporting, and/or financial analysis preferred.

  • Experience in PeopleSoft is a plus.

  • Detail oriented and accurate with strong numerical analysis, evaluation, and research skills

  • Strong writing/verbal communication, interpersonal, and presentation skills to work effectively with diverse stakeholders of various organizational levels.

  • Work productively as an individual contributor and collaboratively as a team member in a time-sensitive and customer responsive office.

  • Strong organizational skills with ability to establish plans, manage a large and varied workload of assignments with conflicting priorities, follow up and complete work by set deadlines.

  • Proficiency using computers and standard office, financial and relational database applications and systems, especially MS Excel, Access and online general ledger and financial systems.

CUNY TITLE OVERVIEW

Performs financial analysis and administrative work related to College or unit accounting.

  • Prepares, reconciles and distributes expenditure and related accounting reports

  • Creates and maintains various spreadsheets related to financial analysis

  • Processes and tracks transactional entries

  • Provides support in the administration of various business operations

  • Coordinates with various departments on accounting matters

  • Monitors systems and operations to assure a smooth workflow

  • Performs related duties as assigned.

Job Title Name: Finance Coordinator

CUNY TITLE

Assistant to HEO

FLSA

Non-exempt

COMPENSATION AND BENEFITS

Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

For full consideration, submit a position focused cover letter and résumé with your online application.

CLOSING DATE

Open until filled. Resume review may begin on December 12, 2018.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job Title: Payment Coordinator - Travel & Expense (Finance Coordinator)

Job ID: 19800

Location: Central Office

Full/Part Time: Full-Time

Regular/Temporary: Regular