Job Information

CUNY Research & Implementation Assistant - Office for the Advancement of Research in New York, New York

Research & Implementation Assistant - Office for the Advancement of Research

Job ID



John Jay College

Full/Part Time



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  • Under supervision, performs miscellaneous clerical, administrative, research or other work related to the operation of a College or other unit where such work is required on a part-time basis or for a period of limited duration.

  • There is one Assignment Level for this position. All personnel perform related work. This specification describes typical assignments; related duties may be assigned as


  • Maximum tenure for any employee in this hourly position is 1040 hours per year.

  • Performs routine clerical work; may answer and attend to telephone calls; maintain records,

operate office machines (such as copier), sort and distribute mail, issue keys and identity cards,

act as messenger, and perform related tasks as required.

  • Types letters, memoranda, charts, and similar materials.

  • Acts as cashier.

  • Assists in statistical or research activities. May collect and compile data, code data for computer entry, perform data entry, and run computer reports.

  • Performs clerical library work, such as sorting and shelving books, performing data entry into library systems, or binding books and periodicals.

  • Assists in instructional programs, including tutoring and assisting students in areas such as reading and mathematics. May assist in speech and hearing therapy, provide musical accompaniment, and/or distribute and collect physical education equipment.

  • Enters and maintains departmental records such as inventory control records, rosters, directories, and schedules.

  • May operate computers, computer software, and other electronic equipment in performing assigned tasks.


College Assistant





John Jay College of Criminal Justice is a senior college of the City University of New York (CUNY) and an internationally recognized leader in educating for justice. John Jay is laser-focused on fueling the success of our exceptional student scholars pursuing a justice-focused education. Led by President Karol V. Mason, John Jay is a federally designated Hispanic-serving institution, it is ranked third in the nation in Black student success, and it is a top ten institution for promoting student social mobility. John Jay is proud to serve a diverse and dynamic student body of 15,000 students, nearly fifty percent of whom are first in their family to attend college, and many of them are immigrants or children of immigrants.

The College participates in the doctoral programs of the Graduate Center of CUNY and offers bachelor's and master's degrees both in traditional criminal justice-related fields of study as well as in a robust portfolio of liberal arts and sciences programs that highlight themes of justice across the arts, sciences, humanities, and social sciences. The College seeks staff and faculty members who thrive in a multicultural academic environment and are committed to cementing our culture of pride, distinction and excellence.


On behalf of the CUNY colleges and schools, the CUNY Office of Research has collaborated with the Research Foundation of CUNY to procure Cayuse, an Electronic Research Administration (eRA) system designed to grow and safeguard CUNY research. A part-time staff person at John Jay College will aid the sponsored programs and research compliance staff with file conversion, data migration, and data input, and will be responsible for getting the John Jay College Office for the Advancement of Research ready for implementation of Cayuse. The Research and Implementation Assistant will support the Office for the Advancement of Research (OAR) in preparing its current MS Access database of grants and contracts proposal submissions for migration and implementation of a new Electronic Research Administration (eRA) system called Cayuse.

This is a part time position. Reporting to the Director of Sponsored Programs, the employee will be responsible for the following duties for implementation readiness:

  1. Database review and clean-up – Review of current database records, error checks, cross-referencing data with files to ensure all fields are accurate and complete, and populating missing data in the current MS Access Database.

  2. File Conversion - Any current grant-related paper files (award letters, progress and financial approval emails, etc.) that will need to be converted to electronic format and stored electronically; attaching electronic documents to the relevant record.

  3. Data Migration - Preparing and reformatting all data in electronic format and storing that data in a single repository (i.e. Access). Completing eRA-supplied templates that will need to be completed for bulk-loading into the eRA system.

  4. Data Input - Data that cannot be uploaded by the Cayuse implementation team directly will require manual entry into the Cayuse system prior to the “Go Live” date.


  • Must demonstrate sufficient skills to perform the duties of the assigned tasks.



  • At least 1 year of database experience or related coursework (Microsoft Access preferred).

  • Some quality assurance and quality control experience preferred.

  • Detail-oriented.

  • Self-starter and able to work independently.

  • Eagerness to support the research enterprise.


This is a part-time position of up to 20 hours per week, scheduling of the days can be worked out.

Hourly rate is $18 - $25.51 per hour commensurate with experience. Appointment is on a per semester basis and subject to budgetary and renewal approval.


CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.


If you are viewing the job posting on John Jay College website or in CUNYfirst, please select the "Apply Now" button. If you are viewing the job posting on any other website, please follow the instructions below:

-Go to and click on "Employment".

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Once you have registered or logged in with your user name and password, upload your cover letter, resume, and the names and contact information of three professional references as one document.


Preview of the resumes will begin on September 27, 2023.

Posting will be opened until filled.


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CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.