CUNY Sponsored Programs Assistant (Research Programs Specialist) - Advanced Science Research Center in New York, New York


The Graduate Center, CUNY is the focal point for advanced teaching and research at The City University of New York (CUNY), the nation's largest urban public university. With over 35 doctoral and master’s programs of the highest caliber, the Graduate Center fosters pioneering research and scholarship in the arts and sciences and prepares students for careers in universities and the private, nonprofit, and government sectors. The Graduate Center’s commitment to research and scholarship for the public good is exemplified by its more than 30 centers, institutes, and initiatives, including its Advanced Science Research Center (ASRC), a 200,000 square-foot facility in upper Manhattan, designed to promote collaboration among scientists in five areas of global research and innovation: nanoscience, photonics, structural biology, neuroscience, and environmental sciences.

The Graduate Center (GC) benefits from highly ambitious and diverse students and alumni—who in turn teach hundreds of thousands of undergraduates every year. Through its public programs, the Graduate Center enhances New York City’s intellectual and cultural life.

The ASRC seeks a Sponsored Programs Assistant who will report to the Associate Director in Sponsored Programs Administration.

Duties include but are not limited to:

  • Interacts directly with investigators, faculty, staff, and sponsors/agencies in the drafting and preliminary review of proposals.

  • Responds to Principal Investigator (PI) requests and inquiries in a timely and thorough manner.

  • Collects information in support of drafting proposals.

  • Coordinates and reviews proposal materials including bio-sketches and other administrative materials.

  • Drafts preliminary budgets for proposals.

  • Manages reporting for faculty’s and staff’s academic year and summer salaries as needed; develops an overview for each faculty member and oversees certification of staff notices and personnel activity reports.

  • Collects and reviews all Financial Conflict of Interest and Export control forms and forwards them to the CUNY Compliance Office.

  • Prepares budget modifications and cost transfers.

  • Participates in compilation of statistics for development of indirect cost rate (also known as facilities and administrative rate).

  • Processes and monitors sub recipient awards in the Research Foundation Contract Manager system.

  • Serves as a liaison for Human Resources between the ASRC and the Research Foundation (RF) of CUNY.

  • Responsible for monitoring leave balances for all ASRC RF employees.

  • Participates and assists in special projects, and performs associated administrative duties.

  • Performs other duties as assigned.


Bachelor's Degree and four years' related experience required.

A preferred candidate should have:

  • Strong knowledge of sponsored programs and grants administration.

  • Working knowledge of various government agencies (Federal, NY State and NYC) and corporate sponsored program requirements and practices.

  • Working knowledge of the research regulatory environment and requirements for compliance.

  • Experience in policy review, data collection, statistical evaluation of data, and strategy for conveying results to users.

  • Ability to analyze proposals and contracts and identify areas needing resolution.

  • Strong organizational and time management skills with the ability to set priorities and adjust strategies to meet changing needs.

  • Knowledge of key office technology and software for tracking sponsored programs.

  • Ability to work independently and as part of a team.

  • Ability to communicate effectively and explain complex concepts to diverse constituencies, including faculty, staff, colleagues, and internal and external constituents.


Assists in the administration of College research programs.

  • Organizes and manages the requirements of existing funded projects and prepares preliminary materials for grant submission

  • Collects information for, and assists in preparing reports, manuscripts for publication, newsletters, web sites, and other communications

  • Plans, designs and coordinates interdisciplinary information and research planning sessions and professional development activities for faculty and staff

  • May oversee one or more facilities, participating in budgeting, planning, and monitoring, and assuring availability of needed tools and equipment

  • Serves as a consultant and resource to faculty and staff on planning and administering research projects

  • Performs related activities as assigned.

Job Title Name: Research Programs Specialist


Higher Education Assistant




Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.


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June 4, 2018


CUNY Job Posting: Managerial/Professional


CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job Title: Sponsored Programs Assistant (Research Programs Specialist) - Advanced Science Research Center

Job ID: 18721

Location: Graduate Center

Regular/Temporary: Regular