Job Information

CUNY University Collaborative Systems Librarian, CUNY Office of Library Services in New York, New York

Job Title: University Collaborative Systems Librarian, CUNY Office of Library Services

Job ID: 22441

Location: Central Office

Full/Part Time: Full-Time

Regular/Temporary: Regular


The Office of Library Services (OLS) at the Central Administrative Office of CUNY supports the 31 libraries at the University’s 25 campuses to coordinate and enhance library services for students and faculty in partnership with campus librarians. The Office of Library Services seeks an experienced University Collaborative Systems Librarian to advance the goals and assignments of the department by managing and contributing to resource management, discovery, resource sharing, and fulfillment in the Alma Network Zone. Reporting to the University Director of Library Systems, the University Collaborative Systems Librarian partners with librarians and staff across the CUNY Libraries to establish and document relevant policies and procedures to ensure efficient workflows supporting discovery and delivery of the libraries’ print and digital collections.

Other key duties performed include, but will not be limited to the following:

  • Manage the implementation of the Alma Network Zone for the CUNY Libraries.

  • Assess consortial needs and recommend and implement approved Network Zone policies, procedures, and access.

  • Facilitate consensus on CUNY-wide cataloging policies and workflows that promote University-wide collaboration.

  • Participate in managing shared electronic content maintained in the Network Zone, including the import, creation, activation, and maintenance of shared electronic collections and testing of shared collections in the Primo VE discovery environment.

  • Troubleshoot issues arising within the Network Zone or individual campus Institution Zone environments and resolve them in support of the campus libraries.

  • Monitor existing, new, and proposed Network Zone functionality to support increased collaborative work, including engaging the technical services community about needed functionality and advocating with vendors for improvements and issue resolution.

  • Collaborate with library and university staff, vendors, and other stakeholders to ensure the needs of all CUNY Libraries are considered in decisions.

  • Represent OLS on university-wide library committees and task forces as required.

  • Participate in OLS strategic planning, the development of library policies and procedures, and the evaluation of library goals.

The Office of Library Services facilitates discovery of and access to CUNY Libraries' collections and to the University's scholarly record. OLS supports enterprise library applications and centralized services delivering system-wide resource management, technical services, and digital repository services. Essential systems managed include CUNY Academic Works (bepress Digital Commons), unified resource management (Ex Libris Alma), discovery (Ex Libris Primo VE), off-campus authentication (OCLC EZproxy), and others.



Bachelor's Degree and six years' related experience required; MLS degree and/or Master's in a related field may be substituted for a portion of the experience requirement.


  • Bachelor’s degree in Information Technology, Computer and Information Science, or related field.

  • ALA-accredited Master’s degree in Library and Information Science, or other Master’s degree in Human-Computer Interaction, or related field may be substituted for up to 2 years of the required experience.

  • At least 3 years of experience with consortial database maintenance, preferably with Alma and Primo VE.

  • Demonstrated experience with metadata schema (MARC, Dublin Core, METS, FRBR, RDA), working with MARC bibliographic records; familiarity with linked data models, building and running batch processes; knowledge and understanding of cataloging and acquisitions workflows.

  • Experience with national bibliographic utilities (OCLC), integrated library systems, vendor cataloging services, authority control services, and automated routines for bibliographic maintenance.

  • Demonstrated experience with managing electronic resources and using web-based APIs for data retrieval or management.

  • Ability to create documentation in various forms, including communicating a high level of technical detail to a variety of audiences.

  • Detail oriented and precise with strong research, evaluation, writing, and analytical skills.

  • Pro-active, flexible and collaborative work style with strong interpersonal communication, presentation, group facilitation and negotiation skills to forge successful relationships and partnerships with diverse members of the university community and external constituents.

  • Experience supervising, training and evaluating staff.

  • Computer proficiency using academic, administrative, and financial systems, databases, and programs, plus virtual meeting/conferencing and collaboration tools.


Manages one or more aspects of the University's Library technology and systems.

  • Analyzes, specifies, and implements systems improvements and processes

  • Conducts design and setup activities supporting University-wide Library systems and databases; assists in implementing upgrades and new systems

  • Develops and manages procedures related to quality assurance for University Library systems; revises and maintains complex configuration tables

  • Monitors Library applications and databases

  • Creates, prepares, and analyzes reports on systems activities

  • Works collaboratively with the Office of Library Services, Computer Information Services, library staffs, and vendors to refine workflows and develop useful systems tools

  • Performs related duties as assigned.

Job Title Name: University Library Systems Manager


Higher Education Associate




Salary is commensurate with qualifications, education and experience.

CUNY’s benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

IMPORTANT NOTICE: Health Plan Coverage for Employees Hired on or after July 1, 2019

City of New York employees and employees of Participating Employers and their eligible dependents hired on or after July 1, 2019 will only be eligible to enroll in the EmblemHealth HIP HMO Preferred Plan and must remain in the HIP HMO Preferred Plan for the first year (365 days) of employment.

After 365 days of employment, the employee will have the option of either remaining in the HIP HMO Preferred Plan or selecting a different health plan within 30 days before the end of the 365th day period. If a new health plan is selected, the new plan will be effective on the 366th day.

Only after the 365th day can the employee participate in any Annual Fall Transfer Period.

An employee who needs to request an exemption from the required enrollment in the HIP HMO Preferred Plan can do so by submitting a HIP HMO Opt-Out Request Form to EmblemHealth. An employee, or eligible dependent, must meet certain criteria and the request must be approved by EmblemHealth before the exemption is granted. The HIP HMO Opt-Out Request Form and HIP service area are available on the EmblemHealth website.


For full consideration, submit a cover letter and resume online via CUNY's web-based job system, addressing how your experience and credentials fulfill the responsibilities and qualifications outlined. The direct link to the job opening from external sources is:

Current CUNY employees must apply through CUNYfirst Employee Self Service using your login credentials. After you login to CUNYfirst, navigate to job openings by following the path from the Main Menu: Self Service –>Recruiting Activities –>Careers –>Managerial and Professional


June 20, 2021


CUNY Job Posting: Managerial/Professional


CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.