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CUNY University Litigation Paralegals, CUNY General Counsel Office in New York, New York

Job Title: University Litigation Paralegals, CUNY General Counsel Office

Job ID: 22386

Location: Central Office

Full/Part Time: Full-Time

Regular/Temporary: Regular

POSITION DETAILS

The Office of the General Counsel (OGC) at The City University of New York (CUNY) is the system wide resource for legal advice and representation. The OGC assists CUNY’s decision makers in advancing the University’s educational mission by providing expert, relevant and timely legal advice, guidance and advocacy. The OGC provides legal assistance and advice to the Board of Trustees, the University’s central administration and its 25 constituent colleges, and its services touch all operational areas of the University and its campuses. The Office of the General Counsel seeks two experienced Litigation Paralegals to perform essential advanced and confidential paralegal work supporting attorneys in the principal Commercial and Education practice areas, and administrative duties supporting crucial office operating functions. The Litigation Paralegals assist CUNY attorneys with complex, time sensitive legal, regulatory and compliance matters impacting the University and its colleges, particularly real estate transactions and hearing preparations. They accept process service on behalf of CUNY and the colleges; liaise with college Legal Affairs Designees; perform initial review and drafting of contract documents; organize and maintain tort case files and real estate transaction files; prepare witness and evidence binders; process income executions; notarize documents; and conduct legal and factual research.

Reporting to the University Executive Deputy General Counsel, the Litigation Paralegals perform comprehensive paralegal duties which include, but will not be limited to the following:

  • Prepare letters to the NYS Attorney General and the NYC Law Department requesting representation by those agencies in lawsuits;

  • Serve as liaison to the tort divisions of the New York City Law Department, NYC Comptroller’s Office and the New York State Attorney General, including providing information and assistance to staff in those office;

  • Prepare and distribute litigation hold letters to custodians of discoverable evidentiary matter;

  • Handle subpoenas and other information requests and responses, including acting as liaison between the Office of General Counsel and CUNY’s campuses on those matters;

  • Enter new litigation/tort matters into the office’s Time Matters case management system;

  • Monitor and update the office’s procurement resources SharePoint site;

  • Review and process students work study agreements between CUNY and outside facilities to provide work/study opportunities for CUNY students;

  • Maintain copies and forward Certificates of Insurance to appropriate CUNY campuses;

  • Review and process Board of Trustees contract approvals, including conducting Vendex checks of contractors;

  • Prepare and maintain form documents, as assigned; and

  • Provide analytical and administrative support with special projects, as requested.

QUALIFICATIONS

MINIMUM

Bachelor’s Degree and four years’ related experience required.

PREFERRED

  • Four years of paralegal or legal assistant work experience supporting litigation in a college, in-house legal department, law firm, government agency or legal non-profit organization.

  • New York State Notary Public certification or license.

  • Experience establishing and managing complex filing systems and ability to organize and analyze large volumes of information and documents.

  • Strong organizational and project management skills to effectively coordinate and execute complex legal processes and activities, adapt to changing priorities, manage competing demands, and meet deadlines.

  • Accurate, detail and solution-oriented with strong legal research, writing, analytical and problem solving skills.

  • Proactive, flexible and collaborative work style with strong interpersonal communication and presentation skills to foster successful relationships with diverse campus and University staff, as well as external constituents.

  • Commitment to public service, service excellence and professional integrity to manage sensitive information, perform confidential work and exercise sound judgement with ability to thrive in a demanding time-sensitive office.

  • Computer proficiency using online legal research, administrative, and financial systems, databases, and programs, plus Microsoft Office programs, and virtual meeting/conferencing and collaboration tools.

  • Flexibility to work some evening hours.

CUNY TITLE OVERVIEW

Supports a College or University unit by providing research and managing documents for legal matters of various kinds.

  • Supports a College or University unit in research and managing documents for legal matters of various kinds

  • Performs research and writing activities; prepare opinions, reports and drafts of research activities

  • Develops and drafts legal documents, filings, charges, grievance and disciplinary decisions, and similar items

  • Assists in preparing for litigation or hearings; compiles and analyzes legal data pertinent to cases; prepares summaries

  • Researches, gathers, and compiles case data; studies provisions and nuances of contract, collective bargaining agreements, CUNY policies, and laws or regulations and fulfills requests for information

  • Files and indexes case studies, actions, contracts, decisions, and other legal documents

  • May perform paralegal duties in a specialized unit, such as labor relations, contracts, or student immigration support

  • Performs related duties as assigned.

Job Title Name: Legal Specialist - Paralegal

CUNY TITLE

Higher Education Assistant

FLSA

Non-exempt

COMPENSATION AND BENEFITS

Salary is commensurate with qualifications, education and experience.

CUNY’s benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

IMPORTANT NOTICE: Health Plan Coverage for Employees Hired on or after July 1, 2019

City of New York employees and employees of Participating Employers and their eligible dependents hired on or after July 1, 2019 will only be eligible to enroll in the EmblemHealth HIP HMO Preferred Plan and must remain in the HIP HMO Preferred Plan for the first year (365 days) of employment.

After 365 days of employment, the employee will have the option of either remaining in the HIP HMO Preferred Plan or selecting a different health plan within 30 days before the end of the 365th day period. If a new health plan is selected, the new plan will be effective on the 366th day.

Only after the 365th day can the employee participate in any Annual Fall Transfer Period.

An employee who needs to request an exemption from the required enrollment in the HIP HMO Preferred Plan can do so by submitting a HIP HMO Opt-Out Request Form to EmblemHealth. An employee, or eligible dependent, must meet certain criteria and the request must be approved by EmblemHealth before the exemption is granted. The HIP HMO Opt-Out Request Form and HIP service area are available on the EmblemHealth website.

HOW TO APPLY

For full consideration, submit a cover letter and resume online via CUNY's web-based job system, addressing how your experience and credentials fulfill the responsibilities and qualifications outlined. The direct link to the job opening from external sources is:

https://home.cunyfirst.cuny.edu/psp/cnyepprd/GUEST/HRMS/c/HRSHRAM.HRSCE.GBL?Page=HRSCEJOB_DTL&Action=A&JobOpeningId=22386&SiteId=1&PostingSeq=1

Current CUNY employees must apply through CUNYfirst Employee Self Service using your login credentials. After you login to CUNYfirst, navigate to job openings by following the path from the Main Menu: Self Service –>Recruiting Activities –>Careers –>Managerial and Professional

CLOSING DATE

May 25, 2021

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

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