Job Information

CUNY Academic Program Coordinator- Educational Community Programs in Queens, New York

Academic Program Coordinator- Educational Community Programs

Job ID



Queens College

Full/Part Time





The Department of Educational and Community Programs seeks to hire a full-time Academic Program Coordinator (aHEO) to assist with administrative tasks for the Educational Administration Program and management of fieldwork for School Psychology, Counselor, Education and Special Education Programs reporting directly to the Department Chair.

Specific duties include, but are not limited to:

  • Manage fieldwork documentation for students in the School Psychology, Counselor Education, and Special Education Programs.

  • Correspond with students regarding missing paperwork, journals, and timesheets, and confirm enrolled credits/hours with students

  • Track direct and indirect hours for the Counselor Education Program, student practicum and internship placements using excel spreadsheets

  • Maintain an ongoing list of teacher or site supervisor information (e.g., names and emails) and site locations for student placement

  • Use the Anthology system to create placements in the Experiential Learning section and review placements for completion of Assessments and Surveys.

  • Contact QC instructors, students, and site supervisors regarding missing Assessments, Surveys, and field placement evaluations.

  • Correspond and collaborate with field sites, school districts and CUNY Central to manage the completion of affiliation agreements

  • Collect and distribute tuition waivers to appropriate cooperating teachers and site supervisors.

  • Answer student questions pertaining to fingerprinting clearance for NYC DOE or NY State and verify and/or assist students in accessing clearance on NYC DOE system

  • Reviews transcript for each candidate in the Special Education Program to ensure Internship criteria has been met before they are registered.

  • Supports program director with candidate placements at field sites and communication with school administration and candidates regarding placements.

  • Assists with the coordination and facilitation of Internship Orientations for Special Education candidates.

Candidates will be required to provide proof of being fully vaccinated against COVID-19 upon commencing employment. Exemption (medical or religious) requests to this requirement will be considered in accordance with applicable law. Being fully vaccinated is defined for this purpose as being at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. Final candidates must be fully vaccinated as of their first day of employment.


Bachelor's Degree required.

Preferred Qualifications

Experience with Excel and Anthology preferred

Experienced in college administrative settings preferred

Experience with clinical placements preferred


Provides basic operational and analytical support related to a College's specialized academic program.

  • Supports the directors and managers with orientation preparation, student advisement regarding program requirements, and providing basic information about financial aid and registration

  • Manages office records including faculty files; prepares reports and surveys; collects and maintains statistical data on program activities

  • Serves as liaison to various College offices to provide service delivery and appropriate referrals to students

  • Collects and reviews syllabi to ensure compliance with standards

  • Serves as resource person for students and faculty regarding program policies and procedures

  • May supervise office operations and/or monitor department budget

  • Performs related duties as assigned.

Job Title Name: Academic Program Coordinator


Assistant to HEO




Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.


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July 6, 2022


CUNY Job Posting: Managerial/Professional


CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.