CUNY Jobs

Job Information

CUNY Administrative Coordinator - Center for Career Engagement and Internships in Queens, New York

Administrative Coordinator - Center for Career Engagement and Internships

Job ID

25879

Location

Queens College

Full/Part Time

Full-Time

Regular/Temporary

Regular

POSITION DETAILS

Reporting directly to the Director of the Center for Career Engagement and Internships, the administrative coordinator will support projects, services, and administrative functioning within the department.

Job duties for this position include, but are not limited to:

  • Perform customer engagement tasks, such as scheduling appointments, sending out correspondence to students, faculty and staff, and other constituents, and responding to any inquiries

  • Support the unit by performing daily administrative tasks that enable the office to function efficiently and effectively

  • Assist with processing invoices for payments and stipends for students

  • Collect and enter data into various systems, to be used to analyze the effectiveness of different programs, and initiatives

  • In collaboration with the director use collected data to generate pivot tables, data visualization and impact reports

  • Maintain the department’s academic courses, World of Work, using Coursedog

  • Serve as the primary liaison for Queens College ITS and Symplicity career management system to troubleshoot any system and technology issues that may arise

  • Update and maintain the Center’s website content using WordPress

QUALIFICATIONS

Bachelor’s degree required.

Preferred Qualifications

  • Experience working 2 years in higher education

  • Proficiency in PeopleSoft, Symplicity, EAB Navigate, Coursedog

  • Proficiency in using MS Office, Teams, SharePoint, and Zoom

CUNY TITLE OVERVIEW

Supports projects, initiatives, and activities that impact an academic or administrative department.

  • Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.

  • Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.

  • Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.

  • Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.

  • Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.

  • Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department. - May supervise office staff and student workers.

  • Performs related duties as assigned.

CUNY TITLE

Assistant to Higher Education Officer

FLSA

Non-exempt

COMPENSATION AND BENEFITS

$51,745, Salary commensurate with education and experience.

CUNY’s benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

Health Plan Coverage for Employees Hired on or after October 1, 2022 -- City of New York employees and employees of participating employers and their eligible dependents hired on or after October 1, 2022 will only be eligible to enroll in the EmblemHealth HIP HMO Preferred Plan and must remain in the HIP HMO Preferred Plan for the first year (365 days) of employment.

After 365 days of employment, the employee will have the option of either remaining in the HIP HMO Preferred Plan or selecting a different health plan within 30 days before the end of the 365th day period.

If a new health plan is selected, the new plan will be effective on the 366th day.

Only after the 365th day can the employee participate in any Annual Fall Transfer Period. An employee who needs to request an exemption from the required enrollment in the HIP HMO Preferred Plan can do so by submitting a HIP HMO Opt-Out Request Form to EmblemHealth. An employee, or eligible dependent, must meet certain criteria and the request must be approved by EmblemHealth before the exemption is granted. The HIP HMO Opt-Out Request Form and HIP service area are available on the EmblemHealth website.

HOW TO APPLY

If you are viewing this job posting on any website other than CUNYfirst, please follow the instructions below:

  • Go to cuny.jobs

  • In the box under "job title/ keyword", enter "Administrative Coordinator - Center for Career Engagement and Internships"

  • Click on " 25879 "

  • Click on the "Apply Now" button and follow the instructions.

Please note that the candidates must upload a cover letter describing related qualifications and experience, resume, and the name and contact information of three (3) professional references in any of the following formats: .doc, .docx, or .pdf format.

**Please use a simple name for the document that you uploaded, for example: JDoeResume. Documents with long names cannot be parsed by the application system.

Candidates will be required to provide proof of being fully vaccinated against COVID-19 upon commencing employment. Exemption (medical or religious) requests to this requirement will be considered in accordance with applicable law. Being fully vaccinated is defined for this purpose as being at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. Final candidates must be fully vaccinated as of their first day of employment.

CLOSING DATE

12/11/2022

DirectEmployers