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CUNY Administrative Coordinator- The office of Secondary Education and Youth Services in Queens, New York

Administrative Coordinator- The office of Secondary Education and Youth Services

Job ID

23421

Location

Queens College

Full/Part Time

Full-Time

Regular/Temporary

Regular

POSITION DETAILS

The office of Secondary Education and Youth Services (SEYS) is responsible for working with faculty and candidates (i.e., students) in all undergraduate and graduate programs in the Department of Secondary Education on issues related to course registration and monitoring, course scheduling, maintenance of department’s databases, etc.

Reporting directly to the Chair of SEYS , specific duties include but are not limited to:

  • Creates, manages, and monitors course schedules

  • Registers and monitors students for courses in electronic database systems (e.g., CUNYfirst, Microsoft Office Suite, Google Suite, Course dog, Navigate, teleconferencing and videoconferencing software, electronic calendars)

  • Creates and manages information in the department’s electronic database system

  • Assists faculty with travel authorization requests and expense reports

  • Maintain and update workload information for faculty in electronic database systems

  • Conducts basic system queries to support department’s activities such as enrollment and graduation

  • Communicates with faculty and students about basic information about the department’s programs

  • Maintains the department’s budget and other fiscal plans

  • Assists with invoicing and handling faculty work-load information

QUALIFICATIONS

Bachelor's Degree required.

Preferred Qualifications

  • Strong technological skills: Proficiency in a variety of technology platforms/software applications (e.g., CUNYfirst, Microsoft Office Suite, Google Suite, Coursedog, Navigate, teleconferencing and videoconferencing software, electronic calendars)

  • Experience in working in education programs or departments

  • Proficiency in verbal and written communication skills; interpersonal competence

  • 2years Administrative experience

  • Knowledge/experience with issues of diversity and inclusion

  • Experience with project management and juggling multiple projects simultaneously

  • Experience in planning and coordinating special projects or events that require a high level of detail

  • Strong time management skills, including ability to prioritize tasks and pursue a results-oriented work process.

CUNY TITLE OVERVIEW

Supports projects, initiatives, and activities that impact an academic or administrative department.

  • Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.

  • Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.

  • Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.

  • Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.

  • Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.

  • Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.

  • May supervise office staff and student workers.

  • Performs related duties as assigned.

Job Title Name: Administrative Coordinator

CUNY TITLE

Assistant to HEO

FLSA

Non-exempt

COMPENSATION AND BENEFITS

Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

If you are viewing this job posting on any website other than CUNYfirst, please follow the instructions below:

  • Go to cuny.jobs

  • In the box under "job title/ keyword", enter "23421"

  • Click on "Administrative Coordinator- The office of Secondary Education and Youth Services "

  • Click on the "Apply Now" button and follow the instructions.

Please note that the candidates must upload a cover letter describing related qualifications and experience, resume, and the name and contact information of three (3) professional references, in any of the following formats: .doc, .docx, or .pdf format.

**Please use a simple name for the document that you uploaded, for example: JDoeResume. Documents with long names cannot be parsed by the application system.

CLOSING DATE

February 11, 2022

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

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