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CUNY Administrative Coordinator in Queens, New York

Job Title: Administrative Coordinator

Job ID: 22433

Location: Queens College

Full/Part Time: Full-Time

Regular/Temporary: Regular

POSITION DETAILS

The Administrative Coordinator in the Office Student Development and Leadership (OSDL), under the supervision of the Director of the OSDL, will help to support a dynamic department committed to provide students with opportunities for co-curricular learning; and sustaining a culture of lifelong leadership development, training and education.

•Assist with Student orientation, recruitment and outreach efforts and support student engagement events

•Process budget requisitions and invoices for payment

•Maintain program information on department website(s), manuals, and other print or electronic sources

•Manage and monitor program social media efforts

•Coordinate and attend of various evening and weekend events

•Oversee student staff and federal work study student

•Coordinate logistics for departmental events and meeting

•Maintain student enrollment and information databases

•Collects statistical data as needed for reports and surveys

•Serve as liaison to various College offices to ensure smooth operations and verification of student information

•Working alongside communication, creates and distributes marketing and promotional materials for department programming

QUALIFICATIONS

Bachelor's Degree required.

Preferred Qualifications

•Experience in administration of public service, social service, education and counseling or mentoring program; work with educators and students

•Computer proficiency using standard office software programs/applications, including Access database and Google docs

•Demonstrate understanding of student activities on college campus

•Ability to work well and interact effectively and plan programs with diverse college population

•Strong writing and communication skills

•Flexibility to work productively in a fast paced, time-sensitive, high volume and dynamic student-focused and customer responsive environment

•Strong presentation, verbal and interpersonal communication skills to work and interact effectively, collaboratively, and cooperatively with a diverse community of learning, students, faculty and staff

•Orientation to detail and organizational skills with the ability to manage multiple assignments, establish priorities and meet deadlines

•Experience with social media platforms

CUNY TITLE OVERVIEW

Supports projects, initiatives, and activities that impact an academic or administrative department.

  • Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.

  • Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.

  • Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.

  • Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.

  • Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.

  • Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.

  • May supervise office staff and student workers.

  • Performs related duties as assigned.

Job Title Name: Administrative Coordinator

CUNY TITLE

Assistant to HEO

FLSA

Non-exempt

COMPENSATION AND BENEFITS

Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

If you are viewing this job posting on any website other than CUNYfirst, please follow the instructions below:

  • Go to cuny.jobs

  • In the box under "job title/ keyword", enter "22433"

  • Click on "Administrative Coordinator"

  • Click on the "Apply Now" button and follow the instructions.

Please note that the candidates must upload a cover letter describing related qualifications and experience, resume, and the name and contact information of three (3) professional references as ONE DOCUMENT in any of the following formats: .doc, .docx, or .pdf format.

**Please use a simple name for the document that you uploaded, for example: JDoeResume. Documents with long names cannot be parsed by the application system.

CLOSING DATE

June 24, 2021

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

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