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CUNY Administrative Executive Coordinator (2 positions) in Queens, New York

Administrative Executive Coordinator (2 positions)

Job ID

24893

Location

Queens College

Full/Part Time

Full-Time

Regular/Temporary

Regular

POSITION DETAILS

Reporting to the Chief of Staff in the President’s Office, the Administrative Executive Coordinator assists in organizing and maintaining the workflow within the office. Duties for this title include but are not limited to:

  • Assists with campus COVID access protocols in CUNYfirst, and Cleared4 by reviewing information, approving records, and helping to troubleshoot student and staff problems

  • Confirms and occasionally creates appointments on behalf of the Chief of Staff

  • Helps coordinate the logistics of a variety of special events involving alumni, donors, and VIP’s

  • Maintains an ongoing calendar of meetings, events, agendas, reports, deadlines, and incorporates these into a schedule

  • Manages all administrative functions within the department such as call and client triaging, scanning documents, faxing, greeting visitors, and determining access to appropriate parties, etc.

  • Reviews all incoming correspondence and route

  • Documents and organizes constituent complaints, and escalates as needed

  • Conducts research and helps develop presentations

  • Coordinates and handles all logistics pertaining to conferences, speakers, travel bookings etc.

  • Runs and submits regularly scheduled reports.

Candidates will be required to provide proof of being fully vaccinated against COVID-19 upon commencing employment. Exemption (medical or religious) requests to this requirement will be considered in accordance with applicable law. Being fully vaccinated is defined for this purpose as being at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. Final candidates must be fully vaccinated as of their first day of employment.

QUALIFICATIONS

Bachelor's Degree required.

Preferred Qualifications:

  • Demonstrated experience in assisting executive level administrators

  • Experience working in higher education with diverse student population

  • Excellent teamwork, decision-making, and organizational skills as well as the ability to work independently in a fast-paced work environment.

  • Proficiency in Microsoft Office, particularly Word, Excel, Outlook and Virtual Platforms (Teams, Zoom, etc.)

  • Strong interpersonal, oral and written communication skills.

  • Detail-oriented and problem-solving abilities.

  • Ability to uphold strict confidentiality

CUNY TITLE OVERVIEW

Provides administrative support to a Campus or University Executive.

  • Coordinates office operations such as meetings, communications, events, and reports.

  • Maintains extensive files and records for the unit.

  • Maintains accurate calendars, schedules, and key dates.

  • Collects data for, prepares, and distributes reports and presentations using appropriate technology. Runs basic system queries and reports to provide data.

  • Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s), manuals, and other materials.

  • Provides clear communications on the Executive's behalf both within and outside the unit.

  • May perform related duties as assigned; may participate in special projects and efforts to improve unit effectiveness.

Job Title Name: Administrative Executive Coordinator

CUNY TITLE

Assistant to HEO

FLSA

Non-exempt

COMPENSATION AND BENEFITS

$43,520- $80,090; Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

Visit www.cuny.jobs, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID 24893 or Title "Administrative Executive Coordinator (2 positions)". Select "Apply Now" and provide the requested information.

Candidates must attach a resume and cover letter.

Selected applicants will be required to submit 3 letters of reference.

CLOSING DATE

August 22, 2022

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

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