CUNY Assistant Purchasing Agent - Business Office (Provisional): York College/CUNY in Queens, New York

GENERAL DUTIES

Under direct supervision, assists purchasing agents in the purchasing of various commodities, works in accordance with standard procedure and legal requirements; performs related work. In the New York City Board of Education and the New York City Department of General Services: in addition to the duties listed above, may under direct supervision of purchasing agents, purchase materials, supplies and/or equipment in accordance with standard procedures and legal requirements, prepare necessary purchasing documents, performs the tabulation and analysis of bids, the examination of samples, and the investigation of bidders.

  • Keeps a record of requisition received.

  • Examines requisitions and checks the description of items for accuracy, completeness and consistency.

  • Assists in editing and revising specifications and conditions of purchase.

  • Maintains files for contracts, requisitions and mailing lists of prospective bidders.

  • Assists in preparing purchase proposals and suggests possible sources of supply.

  • Assists in the tabulation and analysis of bids, the examination of samples and the investigation of bidders.

  • Follows up on delayed deliveries.

  • Examines trade journals, directories, catalogues, and technical manuals and becomes familiar with market conditions, price trends and trade practices.

  • Keep records.

  • May interview salesmen and business representatives.

CONTRACT TITLE

Purchasing Agent Assistant

FLSA

Non-exempt

CAMPUS SPECIFIC INFORMATION

The Assistant Purchasing Agent reports to the Finance Procurement Specialist and will be expected to fulfill the following tasks:

  • Assist with preparing formal bid documents for items and services for the purpose of ensuring that material are in compliance with all CUNY and State procurement regulations.

  • Compile reference data from a variety of sources (e.g. local and State codes, board policies, vendor sources, etc.) for the purpose of reviewing compliance with CUNY policies and procedures.

  • Maintain purchasing documents, files and records (e.g. Requests for Proposal, vendor files, etc.) for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines.

  • Participate in meetings, in-service training, workshops, etc. for the purpose of conveying and/or gathering information required to perform job functions.

  • Respond to inquiries from staff and administration regarding purchasing procedures for the purpose of providing information, direction and/or referral for addressing inquiry.

  • Perform other related duties as assigned.

MINIMUM QUALIFICATIONS

  1. High school graduation or its equivalent and two years of full-time, paid experience in purchasing a large volume and/or variety of materials, supplies, or equipment, or two years of full-time, paid experience in a field closely related to large-scale purchasing such as inspection or specification writing covering a large volume and/or variety of materials, supplies or equipment; OR

  2. A baccalaureate degree, from an accredited college, in marketing, materials testing, mathematics, merchandising, purchasing, retailing, economics, or finance; OR

  3. A combination of education and/or experience which is equivalent to "1" or "2". Education, at an accredited college, in the fields mentioned in "2" above may be substituted for experience.

COMPENSATION

The salary for a new CUNY hire for this position is $37,111.

BENEFITS

CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.

HOW TO APPLY

In order to be considered for this position, applicants must include a cover letter, resume, and contact information for three references (email and telephone). Please upload all materials as ONE DOCUMENT in doc, pdf, or rtf format.

You may only apply online through the CUNY.edu job board.

To apply:

  • Please go to www.CUNY.edu, go to the Employment drop-down menu and click the ‘Search Job Postings’ tab.

  • Filter by Job Location by clicking on York College. The title of this position is Assistant Purchasing Agent, Job ID # 18297. Click on the title to view the entire job announcement.

  • Click the ‘Apply Now’ tab and follow the prompts from there, including creating an account or logging into a previously created account.

York College/CUNY is an EEO/AA/IRCA/ADA Employer.

CLOSING DATE

February 28, 2019

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job Title: Assistant Purchasing Agent - Business Office (Provisional): York College/CUNY

Job ID: 18297

Location: York College

Full/Part Time: Full-Time

Regular/Temporary: Regular