Job Information

CUNY Confidential Executive Assistant-HEOa in Queens, New York

Confidential Executive Assistant-HEOa

Job ID



Queens College

Full/Part Time




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Queens College (City University of New York) is a public institution enrolling more than 19,000 students and serving New York City’s highly diverse and global population. Located in the heart of the most diverse county in the United States, Queens College graduates the most teachers, counselors, and principals in the NY metropolitan area, has more computer science majors than any NYC college, has the third largest business and accounting program of any school in NY State, and has renowned programs in the fine and performing arts, humanities, social sciences, and STEM.

The Confidential Executive Assistant will report directly to the Assistant Vice President for Student Affairs and will be an integral part of the smooth operation and overall success of the office of Student Affairs. In addition to the CUNY Title Overview, responsibilities include, but are not limited to: ·

  • Managing the daily administrative operations for the office for Student Affairs

  • Evaluating, and revising processes within the office to enhance efficiency and productivity

  • Coordinating special projects as assigned by the AVP

  • Inputting, organizing, and maintaining student records

  • Maintaining and developing meeting agendas and correspondence

  • Triaging all phone and email inquiries, and referring to appropriate departments and individuals as needed

We especially welcome candidates whose experience and qualities will aid Queens College in fostering a culture of inclusion, respect, collegiality, and collaboration across departments and disciplines, and commit to the campus-wide goal of being a college that is affordable, accessible, and intellectually and culturally rich. Queens College students and professionals are engaged as leading citizens in our global society and are committed to the vitality of New York City and its communities, embodying our campus motto “Discimus ut Serviamus: We learn so that we may serve.”


Bachelor’s degree and four years’ related experience required.

Preferred qualifications

  • Outstanding organizational, communication (oral, written, and electronic), interpersonal, and critical thinking skills

  • Professionalism and customer service skills

  • Proficiency in Microsoft Office applications – Outlook, Word, Excel and PowerPoint

  • Prior experience working in a college/university Student Affairs department.


Supports a Campus or University Executive as a confidential assistant, organizing and supervising unit activities.

  • Creates appointment and meeting schedules, arranges meetings, and prepares for a variety of special events; maintains an ongoing calendar of reports, deadlines, and key dates and incorporates these into a schedule

  • Coordinates Executive communications, including those requiring a high degree of sensitivity; responds to public inquiries as well as requests from within the Campus/University community

  • Organizes, creates, and distributes key, complex management reports with a high degree of accuracy

  • Organizes, manages, and tracks written and email correspondence, maintaining logs and records of follow-up activities

  • Procures required internal and external resources and services and manages their utilization

  • May supervise office staff, performing basic Human Resources functions such as recruiting and interviewing

  • Participates in special projects and efforts to improve unit effectiveness

  • Performs related duties as assigned.

This position is excluded from union representation.


Higher Education Assistant




$66,324 - $73,227

Salary commensurate with education and experience.

CUNY’s benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

IMPORTANT NOTICE: Health Plan Coverage for Employees Hired on or after October 1, 2022 -- City of New York employees and employees of Participating Employers and their eligible dependents hired on or after October 1, 2022 will only be eligible to enroll in the EmblemHealth HIP HMO Preferred Plan and must remain in the HIP HMO Preferred Plan for the first year (365 days) of employment.

After 365 days of employment, the employee will have the option of either remaining in the HIP HMO Preferred Plan or selecting a different health plan within 30 days before the end of the 365th day period.

If a new health plan is selected, the new plan will be effective on the 366th day.

Only after the 365th day can the employee participate in any Annual Fall Transfer Period. An employee who needs to request an exemption from the required enrollment in the HIP HMO Preferred Plan can do so by submitting a HIP HMO Opt-Out Request Form to EmblemHealth. An employee, or eligible dependent, must meet certain criteria and the request must be approved by EmblemHealth before the exemption is granted. The HIP HMO Opt-Out Request Form and HIP service area are available on the EmblemHealth website.


If you are viewing this job posting on any website other than CUNYfirst, please follow the instructions below: ·

  • Go to ·

  • In the box labeled "job title, keywords", enter " 26263 "

  • Click on " Confidential Executive Assistant "

  • Click on the "Apply Now" button and follow the instructions

Please note that the candidates must upload ONE DOCUMENT (in .doc, .docx, or .pdf format) containing a cover letter describing related qualifications and experience, and a resume. Contact information of at least three (3) professional references will be requested later in the search process and prior to an offer of employment.

**Please use a simple name for the document that you upload, for example: JDoeResume. Documents with long names cannot be processed by the application system.

Candidates will be required to provide proof of being fully vaccinated against COVID-19 upon commencing employment. Exemption (medical or religious) requests to this requirement will be considered in accordance with applicable law. Being fully vaccinated is defined for this purpose as being at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. Final candidates must be fully vaccinated as of their first day of employment.


Open until filled with review begin/after 02/10/2023


CUNY Job Posting: Managerial/Professional


CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.