CUNY Confidential Executive Assistant to the President in Queens, New York

POSITION DETAILS

Reporting to the College President and serving as a key team member with regard to a variety of activities and projects, the Confidential Executive Assistant to the President is responsible for the expert administrative support and function of the Office of the President. The Confidential Executive Assistant must work well with the many constituents represented by the College community, the University, and the public. The Assistant will promote a welcoming and productive environment within the Office of the President. He/she will act in a highly professional and confidential manner, and function well in a fast paced environment.

CUNY is an equal opportunity employer and is committed to increasing the diversity of its workforce. It welcomes nominations of, and applications from members of protected groups including minorities, women, veterans and individuals with disabilities, as well as others who would bring additional perspectives to the university’s mission. Candidates with demonstrated commitment to diversity and inclusiveness through their research, teaching and/or service are also encouraged to apply. One of the Queensborough Community College’s greatest strengths, and a necessary element of excellence, is the diversity of our community. We strive to attract and nurture a talented and diverse faculty and staff that proudly reflect the unique character of the local Queens community, the most diverse county in the United States.

In addition to the CUNY Title Overview, the Confidential Executive Assistant will perform the following:

Provides overall administrative support to the President; Serves as liaison between the President and Department Chairpersons, College Administrators, students, CUNY officials and outside constituencies; Manages the President’s schedule/calendar to ensure all commitments, responsibilities, and deadlines are met; Handles confidential and time-sensitive materials with utmost care; Manages the communication in the Office of the President through organization of emails, letters, correspondence and phone calls, ensuring timely responses; Oversees the collection and coordination of materials and data for Faculty Personnel and Budget Committee meetings, ensuring eligibility and accuracy of effective dates, salaries, equivalencies, degree waivers, and related information as appropriate; Handles all travel arrangements for the President, including conference registration, airline, hotel and other travel needs; Develops and maintains schedules for reporting deadlines and significant dates and events and coordinates with campus departments/offices where and when appropriate; Coordinates legislative meetings for the President and Vice President for Institutional Advancement; Has responsibility for management of the Faculty Personnel & Budget Committee scheduling; Administers the collection, retention, and dissemination of information and documents; Coordinates Special Campus Events; Collaborates with Commencement Coordinator on aspects specific to the President’s office in relation to the College’s annual Commencement exercises; Responds to requests from faculty, staff, students, and other stakeholders to meet with the President in a timely and professional manner; Coordinates/implements special projects as needed; Supervises clerical staff

QUALIFICATIONS

Bachelor's degree and four years' related experience required.

Preferred Qualifications:

Excellent interpersonal and written/verbal communication skills; Experience working in an executive office; Ability to handle high-level information with confidentiality ; Ability to use diplomacy, discretion and confidentiality; Ability to prioritize and organize work, work independently, and make sound decisions; Proficiency using Microsoft Word, Excel, Outlook and PowerPoint;

CUNY TITLE OVERVIEW

Supports a Campus or University Executive as a confidential assistant, organizing and supervising unit activities.

  • Creates appointment and meeting schedules, arranges meetings, and prepares for a variety of special events; maintains an ongoing calendar of reports, deadlines, and key dates and incorporates these into a schedule

  • Coordinates Executive communications, including those requiring a high degree of sensitivity; responds to public inquiries as well as requests from within the Campus/University community

  • Organizes, creates, and distributes key, complex management reports with a high degree of accuracy

  • Organizes, manages, and tracks written and email correspondence, maintaining logs and records of follow-up activities

  • Procures required internal and external resources and services and manages their utilization

  • May supervise office staff, performing basic Human Resources functions such as recruiting and interviewing

  • Participates in special projects and efforts to improve unit effectiveness

  • Performs related duties as assigned.

This position is excluded from union representation.

CUNY TITLE

Higher Education Assistant

FLSA

Non-exempt

COMPENSATION AND BENEFITS

Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

Visit www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information.

Candidates must provide a resume and cover letter.

CLOSING DATE

November 30, 2018. Review of resumes to begin November 17, 2018.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job Title: Confidential Executive Assistant to the President

Job ID: 19713

Location: Queensborough CC

Full/Part Time: Full-Time

Regular/Temporary: Regular